We are looking for a proactive and organized HR Executive to manage the company's day-to-day HR activities, employee coordination, recruitment, attendance and leave management, and employee productivity. The HR Executive will work closely with management and employees to ensure smooth HR operations and maintain a productive and positive work environment.

Key Responsibilities

1. Daily HR Operations

- Manage and coordinate day-to-day HR activities.
- Maintain employee records, files, attendance, and HR documentation.
- Coordinate with employees and department heads regarding HR-related matters.
- Ensure company HR policies and procedures are properly followed.
- Prepare regular HR reports for management.

2. Recruitment & Hiring

- Manage the complete recruitment process from job posting to onboarding.
- Identify manpower requirements in coordination with department heads.
- Source candidates through job portals, social media, referrals, and other channels.
- Screen resumes and conduct initial interviews.
- Schedule interviews with management and respective department heads.
- Coordinate salary discussions, selection, documentation, and joining formalities.
- Maintain a database of candidates and potential employees.

3. Leave & Attendance Management

- Monitor daily employee attendance and punctuality.
- Manage employee leave applications and maintain accurate leave records.
- Track absenteeism and repeated late attendance.
- Coordinate with managers regarding employee attendance and leave issues.
- Prepare monthly attendance and leave reports for payroll and management.

4. Joining & Exit Formalities

- Conduct employee onboarding and joining documentation.




- Ensure new employees understand company policies, working procedures, and attendance requirements.
- Maintain proper records of resignations and employee exits.
- Coordinate exit formalities, clearance, and final documentation.
- Act as a point of contact for employees regarding HR-related concerns.
- Handle employee grievances and coordinate with management for resolution.
- Maintain professional communication between employees and management.
- Support employee engagement and retention initiatives.

5. General Office Administration

- Manage routine day-to-day office administrative activities.
- Ensure the office is organized and functioning smoothly.
- Coordinate with staff, vendors, service providers, and visitors.
- Maintain office supplies, stationery, and other necessary items.
- Monitor stock of stationery and office requirements and arrange replenishment.
- Maintain records of office purchases and expenses.
- Coordinate basic office maintenance and housekeeping requirements.
- Report office maintenance, equipment, or facility-related issues to management.

Required Skills

- Good communication and interpersonal skills.
- Good knowledge of HR and recruitment processes.
- Strong organizational and administrative skills.
- Good follow-up and coordination abilities.




- Ability to manage multiple tasks simultaneously.
- Good knowledge of MS Word and MS Excel.
- Basic knowledge of email and office communication tools.
- Good documentation and record-keeping skills.
- Ability to maintain confidentiality.
- Problem-solving and decision-making abilities.
- Skilled and disciplined approach to work.
- Ability to work independently as well as with a team.

Key Performance Indicators (KPIs)
- Timely recruitment and vacancy closure.
- Accuracy of attendance and leave records.
- Employee productivity and performance monitoring.
- Timely completion of HR documentation.
- Employee coordination and issue resolution.
- Proper maintenance of office records and documents.
- Availability and management of office supplies.
- Timely completion of administrative tasks.
- Effective coordination between employees and management.
- Overall smooth functioning of daily office administration.

Overall Role Expectation The HR Executive & Office Assistant will be expected to act as a central coordination point between employees, management, and the office, ensuring that HR activities, employee management, documentation, and routine administrative work are completed accurately and on time. The position requires a responsible, proactive, organized, and trustworthy individual who can take ownership of daily tasks and provide regular updates to management.

Benefits

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Pay: ₹12,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

📌 HR Executive (Kolkata)
🏢 OV International Services
📍 Kolkata