Job Summary

We are looking for a proactive and organized HR Cum Admin Executive to manage day-to-day HR and administrative activities. The candidate should have practical knowledge of recruitment, attendance and leave management, KPI coordination, employee claims, documentation, employee engagement and general administration.

The role requires good communication, coordination, follow-up and record-maintenance skills, along with the ability to handle confidential employee information professionally.

Key Roles & Responsibilities1. Recruitment & Staffing

- Handle the end-to-end recruitment process from manpower requirement to joining.
- Prepare and post job descriptions on relevant recruitment platforms.
- Source, screen and shortlist suitable candidates.
- Coordinate interviews with department heads and management.
- Conduct preliminary discussions with candidates regarding role, salary and availability.
- Maintain candidate databases and recruitment status reports.
- Coordinate offer letters, appointment letters and joining formalities.
- Maintain proper employee personal files and recruitment records.

1. Attendance & Leave Management

- Monitor daily employee attendance, late coming, early leaving and absenteeism.
- Verify attendance records and coordinate with employees/managers for discrepancies.
- Manage the leave application and approval process as per company policy.
- Prepare monthly attendance reports for payroll processing.
- Follow up on missed punches and attendance-related issues.
- Maintain accurate leave balances and attendance records.

1. KPI Management

- Coordinate the KPI-setting process for different departments and employees.
- Collect KPI sheets, targets and achievement data from department heads.
- Monitor monthly/quarterly KPI submissions and follow up on pending reports.
- Maintain KPI records and prepare consolidated reports for management.
- Support the HR/Management team in KPI review and performance evaluation processes.
- Ensure KPI documentation is properly maintained.

1. Employee Claims Management





- Receive and verify employee claims such as:
- Travel claims
- Petrol/fuel claims
- Local conveyance
- Mobile/communication claims
- Other approved employee expenses
- Check claims against company policies and supporting documents.
- Coordinate with Accounts for processing approved claims.
- Maintain proper claim records and status reports.
- Follow up on pending claims and resolve documentation discrepancies.

1. Employee Records & HR Documentation

- Maintain employee personal files, attendance records, leave records and other HR documents.
- Prepare HR letters, certificates, confirmation letters, experience letters and other employee-related documents.
- Maintain employee master data and update records whenever required.
- Ensure confidentiality of employee information.
- Maintain proper documentation for new joiners, transfers, promotions, confirmations and exits.

1. Employee Joining & Exit Formalities

- Coordinate joining formalities for current employees.
- Arrange induction and introduction to company policies and procedures.
- Coordinate ID cards, access requirements, company assets and other onboarding requirements.
- Conduct and document exit formalities.
- Coordinate clearance, handover, asset return and exit documentation.
- Maintain resignation and full & final settlement coordination records.

1. General HR Activities

- Support implementation of HR policies and procedures.
- Address routine employee queries and coordinate with the concerned department for resolution.
- Assist in employee engagement activities, celebrations and company events.
- Coordinate employee communication through email/WhatsApp/notice boards as required.




- Support disciplinary and policy-related documentation when required.
- Maintain HR MIS and prepare periodic reports for management.

1. Administration

- Handle day-to-day office administration activities.
- Coordinate with housekeeping, security, facility vendors and other service providers.
- Monitor office requirements such as stationery, housekeeping materials and other administrative supplies.
- Maintain administrative records and vendor/service-related documentation.
- Support office maintenance and facility-related activities.
- Coordinate meetings, visitors and other office requirements when required.

1. Statutory & Compliance Support

- Support the HR team in maintaining records related to PF, ESI, Professional Tax, labour law and other applicable statutory requirements.
- Coordinate with external consultants/agencies wherever required.
- Ensure HR documentation is maintained and submitted within timelines.

1. HR MIS & Reporting

- Prepare and maintain regular HR reports covering:
- Headcount
- Recruitment status
- Attendance
- Leave
- Employee claims
- Attrition
- KPI status
- Employee movements
- Other HR metrics
- Provide accurate HR data and reports to management as and when required.

Candidate Requirements
- Graduate in HR, Business Administration, Commerce or a related discipline.
- 2–3 years of experience in HR & Administration preferred.
- Practical knowledge of:
- Recruitment & selection
- Attendance & leave management
- KPI/performance management
- Employee claims
- HR documentation
- Employee engagement
- General administration
- Basic knowledge of PF, ESI and other statutory HR requirements will be an advantage.
- Good knowledge of MS Excel, Word, Email and HR/attendance systems.
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to maintain confidentiality.
- Good organizational and time-management skills.
- Should be proactive, disciplined and capable of working independently.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR cum Admin Executive (Ambattur)
🏢 Multitech System Innovations India Private
📍 Ambattur