Job Type: Full time

Work Model: Hybrid, 3 Days Office / 2 Days WFH

Shift Timing: 4:45 PM 1:15 AM

Experience: 07 Years

Job Summary

We are hiring a Regional Scheduling Assistant (RSA) to support Product Consulting Directors in managing their day-to-day executive and administrative requirements.

This role is a blend of Executive Assistant and Outbound Calling responsibilities, with approximately 70% Executive Assistant responsibilities and 30% outbound calling and meeting scheduling.

The ideal candidate should have experience in Executive Assistance, calendar management, travel and expense management, stakeholder coordination, and/or outbound calling.

Key Responsibilities

Executive Assistant & Administrative Support – 70%

- Manage calendars, meetings, scheduling, and rescheduling for senior stakeholders.
- Coordinate travel arrangements and expense management.
- Manage meeting logistics and administrative activities.
- Support events, branch meetings, and other business requirements.
- Maintain accurate and updated calendars across multiple time zones.
- Coordinate with US-based stakeholders and internal teams.
- Maintain real-time updates in Outlook and Salesforce.
- Prepare reports, meeting updates, and follow-up actions as required.

Outbound Calling & Scheduling – 30%

- Proactively contact advisors through phone and email.
- Schedule meetings based on business priorities and calendar availability.
- Handle objections and effectively communicate the purpose/value of meetings.
- Manage rescheduling and calendar conflicts.
- Achieve a target of at least 50 meetings scheduled per week.
- Track scheduling activities and engagement metrics in Salesforce.





Required Skills & Qualifications

- Experience as an Executive Assistant, Administrative Assistant, Executive Coordinator, Outbound Calling Executive, BPO Executive, or Appointment Setter.
- Robust experience in calendar management, travel management, and expense management.
- Excellent verbal and written communication skills.
- Solid stakeholder management and coordination skills.
- Experience with outbound calling and appointment scheduling.
- Working knowledge of Salesforce or other CRM tools.
- Proficiency in MS Outlook, Excel, MS Teams, and other Microsoft Office applications.
- Ability to manage multiple priorities and work across different time zones.
- Strong attention to detail, organization, and follow-up skills.
- Ability to work independently while following established processes and SOPs.

Preferred Candidate Profile Candidates from Executive Assistant, Personal Assistant, Administrative Support, BPO, Voice Process, Outbound Calling, Appointment Setting, or Customer Engagement backgrounds are encouraged to apply.

Candidates should be comfortable with a role that combines executive-level administrative support with outbound calling and meeting scheduling.

Required Skills

- Executive Assistant
- Executive Office Management
- Calendar Management
- Scheduling
- Executive Coordination
- Travel Management
- Expense Management
- Stakeholder Management
- Presentation Preparation
- MS Office
- Outlook
- Communication Skills
- Administrative Support
- Team Coordination
- Time Management

Shift 4:45 PM 1:15 AM

Work Schedule

- Full-Time
- Hybrid (3 Days Work from Office, 2 Days Work from Home)

📌 Hiring For Regional Scheduling Assistant / Executive Assistant (Gurugram)
🏢 Expert Staffing Solutions New Delhi
📍 Gurugram