Key Responsibilities – Facility Manager

- To assist the Reporting Manager in the smooth running of operations.
- Routine checks of all systems, including Critical Systems, reporting, and tracking for closure.
- Ensure coordination for booking of conference/Meeting Rooms, food &
- beverage service, availability of AV equipment, projectors and other requirements.
- Inventory Management of all soft services and Maintenance inventory accurately.

- Routinely inspect all contracted services to ensure performance measures are being maintained.
- Plan, organise, and arrange internal events for any processes or business, including town hall meetings.
- Timely inputs to the Admin Lead for any concerns

- Assist in general administrative activities as and when required.
- Contribute to the Monthly Management Report.
- Compile and follow-up Landlord issues through the landlord tracker.

- Follow up with the vendor for timely submission of invoices.
- Provide comprehensive workplace management for the office premises.
- Assist in space planning
- Assist with current fit-out projects

- Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
- Report building incidents,



following set escalation channels with measures and solutions.
- Coordinate, manage and oversee vendors to perform a wide range of workplace-related services.

- Ensure service deliverables meet SLAs and KPIs.
- Work with all related parties on timely delivery of all services.
- When necessary, raise risks to the reporting manager / Site Lead for further investigation.

- Maintain a cost-saving mindset that drives value for service at every level.
- Conduct data analysis reports when necessary.
- Support with critical out-of-hours issues & participate as a key team member in responses to emergency situations.

- Monitor mandatory compliance required by the local authorities.
- Maintain the billing sheet for the department.

Required Qualifications & Skills:

- Excellent verbal and written communication skills as well as presentation skills.
- Strong analytical, organisational, and administrative skills.
- A minimum of 7 to 10 years in the facility management industry/hospitality industry with a Bachelor's degree.
- Knowledge of MS Office; excellent skills with MS Excel

📌 Facility Manager (Pune)
🏢 SolarSquare Energy
📍 Pune