Executive Assistant to the Director

Hyderabad (Jubilee Hills)

Role: Executive Assistant to the Director

Luxury is a private destination for exceptional collecting, bringing together rare and highly sought-after objects across Modern Indian Art, pre-owned hyper-luxury watches,

hypercars, Hermès bags, and heritage and vintage chandeliers. Founded by Varalaxmi

Sarathkumar and Nicholai Sachdev, Luxury is built around rarity, provenance,

authenticity, craftsmanship, discretion, and enduring desirability.

We are looking for a highly organised, articulate, discreet, and proactive Executive Assistant to the Director who can work closely with the Director across business, personal,

administrative, and client-related responsibilities.

Role Overview

This is a high-trust position requiring exceptional organisation, judgement, discretion, and attention to detail. The Executive Assistant will act as a key point of coordination for the

Director, ensuring that meetings, schedules, communications, travel, documentation, follow-

ups, and day-to-day priorities are managed efficiently.

The ideal candidate should be comfortable working in a fast-paced, high-expectation environment and interacting with HNIs, UHNIs, business associates, clients, vendors,

advisors, and other senior stakeholders on behalf of the Director.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, calls, and daily schedule
- Prioritise and coordinate the Director’s professional and personal commitments
- Act as the primary point of contact between the Director and clients, business associates, vendors, advisors, and other stakeholders
- Screen, prioritise, and coordinate incoming calls, messages, emails, and requests
- Prepare meeting agendas, briefing notes, presentations, documents, and correspondence as required
- Maintain accurate records of meetings, discussions, commitments, and follow-up actions
- Ensure that important tasks and commitments are followed up on and completed within the required timelines
- Coordinate with internal teams and external parties on behalf of the Director
- Organise domestic and international travel, including flights, hotels, transportation,

itineraries, appointments, and related arrangements
- Coordinate private meetings, client appointments, dinners, events, exhibitions,

viewings, and other engagements
- Assist the Director in managing confidential business information, documents,

financial records, contracts,



and correspondence
- Maintain an organised filing and documentation system, both physical and digital
- Assist with research and preparation of information required for business decisions,

meetings, acquisitions, and client interactions
- Coordinate with accountants, lawyers, consultants, banks, vendors, and other professional advisors when required
- Assist in monitoring invoices, payments, expenses, reimbursements, and other administrative matters relating to the Director
- Handle sensitive and confidential matters with absolute discretion
- Support the Director with personal administrative requirements and appointments when required
- Anticipate the Director’s requirements and proactively address matters before they become urgent
- Ensure the Director is adequately briefed and prepared for meetings, travel,

appointments, and significant engagements
- Take on additional responsibilities and special projects as required by the Director

Client & Relationship Management The Executive Assistant will also be expected to maintain a high level of professionalism when interacting with V&N; Luxury’s clientele and network.

Responsibilities may include

- Coordinating communication with HNI/UHNI clients and important contacts on behalf of the Director
- Maintaining confidentiality regarding client identities, purchases, preferences, and personal information
- Coordinating private viewings, meetings, dinners, travel, and other client engagements
- Maintaining and updating important contact databases and relationship records
- Ensuring that important client requests and commitments are communicated to the appropriate team members
- Following up on matters discussed by the Director with clients and business associates
- Building familiarity with the Director’s professional network, preferences, working style, and priorities

Ideal Candidate

- 5–10 years of experience as an Executive Assistant, Personal Assistant, Chief of

Staff, or in a similar high-level support role
- Experience working directly with a business owner, promoter,



entrepreneur, CEO,

Director, HNI, UHNI, or senior executive preferred
- Exceptional communication skills in English and Hindi, with proficiency in the local language
- Excellent written English and the ability to draft professional emails, messages,

letters, and correspondence
- Highly organised, detail-oriented, and systematic
- Strong time-management and prioritisation skills
- Confident, composed, polished, and professional in appearance and communication
- Comfortable interacting with HNIs, UHNIs, senior executives, business owners,

celebrities, clients, and other high-profile individuals
- Strong interpersonal skills with the ability to maintain relationships professionally
- Excellent follow-through and the ability to manage multiple priorities simultaneously
- Strong computer skills and proficiency with Microsoft Office / Google Workspace,

email, calendars, spreadsheets, presentations, and digital communication tools
- Willingness to work flexible hours when required by the Director’s schedule
- Willingness to travel domestically and internationally when required
- A valid passport and ability to travel internationally would be an advantage
- Prior experience in luxury, hospitality, private banking, luxury retail, art, fashion,

automobiles, watches, real estate, or other high-end environments would be an advantage

Personal Attributes

We are looking for someone who is:
- Extremely discreet and trustworthy
- Proactive rather than reactive
- Calm under pressure
- Exceptionally organised
- Resourceful and solution-oriented
- Polished and well-presented
- Comfortable handling confidential and sensitive information
- Able to anticipate requirements rather than simply wait for instructions
- Mature enough to exercise judgement and know when matters require escalation
- Flexible and willing to take ownership of responsibilities
- Comfortable working closely with the Director in a high-trust environment

What We Value

This is not a conventional administrative role. The ideal candidate should become an extension of the Director — someone who understands priorities, remembers details,

manages relationships, anticipates requirements, and ensures that nothing important falls through the cracks.

Discretion, loyalty, responsiveness, judgement, and attention to detail are critical to this position.

Location

Jubilee Hills, Hyderabad

📌 Executive Assistant to the Director (Hyderabad)
🏢 Alliance Recruitment Agency
📍 Hyderabad