Role Objective To provide high-level executive and administrative support to the Management by ensuring effective communication, documentation, scheduling, follow-ups, coordination and timely execution of management instructions.

The ideal candidate should be mature, highly professional, discreet, well-organized and capable of independently handling official communication and correspondence without depending on AI tools for routine drafting.

Key Responsibilities

- Manage the day-to-day official schedule, appointments, meetings and commitments of Management.
- Draft professional emails, letters, notices, minutes, instructions and other official correspondence independently.
- Maintain excellent written and verbal communication in English.
- Coordinate with HODs, employees, customers, vendors and external stakeholders on behalf of Management.
- Follow up with concerned departments on tasks assigned by Management and provide timely status updates.
- Prepare meeting agendas, MOMs, action points and follow-up trackers.
- Maintain confidential management documents, records and correspondence.
- Handle sensitive and confidential information with complete discretion.
- Prepare reports, presentations, MIS and management updates whenever required.
- Coordinate inter-departmental activities and ensure timely communication of management decisions.
- Screen, prioritize and manage calls, emails and communications for Management.
- Maintain proper filing and documentation of important management records.
- Assist Management in preparing business reviews,



presentations and special assignments.
- Monitor pending matters and ensure timely follow-up until closure.
- Coordinate travel arrangements, meetings, visitors and other management requirements.
- Support Management in administrative and operational coordination as required.
- Perform any other responsibility or special assignment entrusted by Management.

Required Candidate Profile

- Minimum 10 years of relevant professional experience, preferably in an Executive Assistant / Personal Assistant / Executive Secretary / Management Coordination role.
- Strong experience in supporting MD / Director / Senior Management.
- Excellent command of written and spoken English.
- Must be capable of drafting professional emails and official correspondence independently, without relying on ChatGPT or other AI tools for routine drafting.
- Strong knowledge of MS Office, particularly Word, Excel and PowerPoint.
- Strong organizational and time-management skills.
- Ability to handle confidential and sensitive information.
- Mature and professional personality.
- Age: Preferably 40 years and above.
- Marital Status: Married preferred.
- Stable career history with demonstrated professional maturity.
- Should be comfortable dealing with senior management and people across different levels of the organization.
- Should demonstrate maturity, discretion, patience and professional etiquette.

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits

- Cell phone reimbursement
- Versatile schedule
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Noida)
🏢 Zeta Work India
📍 Noida