Role Summary

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nHeadquartered in Mumbai, The company has regional offices in Delhi, Bangalore and Hyderabad, with a pan India presence.

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nThe Executive Assistant to the CEO will provide comprehensive executive and administrative support while ensuring seamless coordination across business functions. The role requires a highly organized, proactive, and detail-oriented professional capable of managing the CEO's calendar, travel, meetings, strategic initiatives, and confidential communications. The incumbent will act as a trusted partner to the CEO by driving follow-ups, coordinating with internal and external stakeholders, and supporting business decision-making.

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nKey Responsibilities

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nExecutive Support & Coordination

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- Act as the primary pointof contact betweenthe CEO and internal/external stakeholders.
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- Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule.
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- Accompany the CEO for client meetings, business reviews, site visits, vendor meetings, and industry events whenever required.
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- Shadow the CEO to ensure seamless execution of priorities and day-to-day activities.
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- Provide end-to-end executive and administrative support.
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- Coordinate meetings, prepare agendas, record Minutes of Meeting (MoM), and track action items until closure.
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- Ensure timely follow-ups on key business commitments and strategic initiatives.
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nBusiness Coordination :

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- Coordinate with customers, vendors, consultants, and internal departments for ongoing business activities.
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- Liaise with Sales, Service, Finance, HR, Operations, Warehouse, and other departments to ensure smooth execution.
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- Maintain effective communication across teams and ensure timely completion of assigned deliverables.
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- Manage scheduling, reporting, documentation, and business communication through digital platforms.
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nDocumentation & Communication :

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- Draft, edit, and proofread emails, reports, presentations, business proposals, and official correspondence.
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- Maintain organized records, documentation, files, and MIS reports.
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- Prepare presentations and management reports for leadership meetings.
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nResearch & Decision Support :

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- Conduct research on market trends, competitors, vendors, customers, and business opportunities.
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- Prepare executive summaries, reports, and analytical insights for management review.
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- Provide structured recommendations to support strategic decision-making.
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nReporting & MIS :

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- Prepare and submit periodic reports, including:
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- Executive summaries
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- Performance tracking reports
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- Expense reports
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- MIS and dashboard reports
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- Monitor project progress and provide regular status updates to the CEO.
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nProject Management :

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- Support execution of strategic projects and organizational initiatives.
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- Drive cross-functional coordinationto ensure timely completion of projects.
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- Track deliverables, dependencies, and milestones across multiple assignments.
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- Identify opportunities to improve operational efficiency and business processes.
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nConfidentiality & Professionalism :

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- Handle highly confidential business informationwith complete discretion.
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- Ensure secure handling of sensitive documents, communications, and executive data.
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- Maintain professionalism while interacting with senior leadership, clients, and external partners.
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nProblem Solving & Operational Support :

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- Anticipate potential challenges and proactively resolve issues.
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- Handle energetic priorities, urgent requests, and last-minute changes with flexibility.
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- Provide decision-support inputs and business coordination whenever required.
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nPreferred Profile :

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- 6–8 years of experience as an Executive Assistant supporting CXOs, Directors, or CEOs.
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- MBA or Postgraduate qualification preferred.
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- Experience in handling executive calendars, travel management, presentations, MIS, and cross-functional coordination.
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- Exposure to project management and business operations will be an added advantage.
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📌 Executive Assistant to Chief Executive Officer -- Males Preferred (Mumbai)
🏢 Talent Corner HR Services
📍 Mumbai