1. Event Planning

- Develop event timelines and checklists
- Coordinate venues, vendors and production
- Plan layouts, stage, exhibition areas and visitor experience
- Coordinate event requirements with the internal TAD team
- Prepare budgets and track expenses
- Manage event documentation

2. Speaker & Program Coordination

- Coordinate with architects, designers, artists, speakers and panelists
- Manage invitations and confirmations
- Collect speaker profiles, photographs and presentation requirements
- Prepare the event schedule/run-of-show
- Coordinate speakers on event day

3. Brand & Sponsor Coordination

- Coordinate with ELEV8 partners and sponsors
- Understand their deliverables
- Ensure branding is executed correctly
- Coordinate stalls, installations, presentations and brand activities
- Maintain partner communication before and during the event

4. Vendor & Production Management

- Coordinate fabricators
- AV and technical teams
- Furniture suppliers
- Printing/signage
- Lighting
- Photography/videography




- Catering
- Security and housekeeping
- Event manpower

The person should be able to brief vendors clearly and ensure work happens on time and within budget.

5. On-Ground Event Execution

This is the most important part.

- Be the primary operations person at the venue
- Manage setup and dismantling
- Coordinate the entire event-day team
- Ensure sessions start on time
- Handle last-minute problems
- Coordinate registration and guest movement
- Ensure sponsors, speakers and visitors are taken care of
- Manage event-day schedule

6. Post-Event

- Vendor settlements
- Attendance report
- Sponsor deliverables report
- Event feedback
- Photography/video collection
- Post-event documentation
- Prepare an internal ELEV8 event report

Pay: ₹25,000.00 - ₹80,000.00 per month

Perks

- Provident Fund

Work Location: In person

📌 Event Manager (Ahmedabad)
🏢 THE ARCHITECTS DIARY
📍 Ahmedabad