Job Purpose The Administrative Officer will be responsible for ensuring the smooth and efficient functioning of Sailpath's day-to-day administrative activities. The role involves coordinating with internal teams, clients, vendors and service providers, maintaining documentation and records, supporting operational activities, and assisting management with administrative requirements.

Key Responsibilities:

1. General Administration

- Manage day-to-day office administrative activities.
- Maintain physical and digital records, files and documentation.
- Prepare letters, reports, forms, presentations and other official documents.
- Manage incoming and outgoing correspondence, emails and calls.
- Schedule meetings, appointments and internal activities.
- Maintain office supplies and coordinate procurement when required.

2. Operations & Coordination

- Coordinate with internal departments to ensure timely completion of administrative and operational tasks.
- Assist the operations team with documentation and follow-ups.
- Coordinate with clients, vendors, agents and service providers as required.
- Track pending tasks, requests and deadlines and follow up appropriately.
- Support management in coordinating meetings, visits and other business activities.

3. Documentation & Reporting

- Maintain accurate records of company activities and transactions.
- Prepare routine administrative reports and trackers.
- Organise invoices, quotations, purchase orders and supporting documents.
- Assist in maintaining databases and Excel-based records.
- Ensure documents are properly filed and easily retrievable.

4. Communication

- Handle professional communication through email, telephone and other channels.
- Draft and respond to routine correspondence.
- Coordinate communication between management,



staff, clients and external stakeholders.
- Maintain a skilled and courteous approach when dealing with customers and business partners.

5. Finance & Procurement Support

- Assist with quotations, invoices and purchase documentation.
- Coordinate with vendors regarding orders, deliveries and payments.
- Maintain basic expense and procurement records.
- Liaise with the accounts team where required.

6. Management Support

- Provide administrative support to management.
- Prepare documents and information required for meetings and decision-making.
- Maintain confidentiality of company and client information.
- Undertake other administrative responsibilities assigned by management.

Required Skills & Competencies

- Good English communication skills, both written and verbal.
- Strong organisational and time-management skills.
- Good knowledge of MS Office, particularly Word and Excel.
- Ability to prepare professional emails, reports and documents.
- Good follow-up and coordination skills.
- Attention to detail and accuracy.
- Ability to multitask and prioritise work.
- Professional telephone and interpersonal skills.
- Ability to work independently as well as part of a team.
- Discretion and ability to handle confidential information.

Qualifications & Experience

Education:

- Bachelor's degree in Business Administration, Commerce, Management or a related field preferred.

Experience:

- 2–4 years of experience in administration, office coordination, operations support or a related role.
- Experience in shipping, logistics, marine services or a related industry would be an advantage but need not necessarily be mandatory.

To apply: Send your CV to [email protected] Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Administrative Officer (Karamana)
🏢 SAILPATH
📍 Karamana