Company: Parekh E-com & Warehousing Services Pvt Ltd

Client: Global Chemical & Manufacturing MNC - (On Third Party Payroll)

Role: Administrative Specialist

Location: Mumbai

Employment Type: Full-time | On-site

Payroll: Parekh E-Com & Warehousing Services Pvt. Ltd.

Job Summary: -

We are hiring an Administrative Specialist to provide professional administrative and coordination support to leaders and teams within a global organization. The role requires strong skills in calendar management, meeting coordination, travel arrangements, MS Office, expense management, documentation and stakeholder coordination.

Key Responsibilities: -

- Provide administrative support to leaders, colleagues and teams.
- Manage calendars, meetings, conference rooms and visitor arrangements.
- Coordinate domestic and international business travel, including flights, hotels, cars and itineraries.
- Prepare and process expense reports and monitor expenses against budgets.
- Coordinate with internal stakeholders, vendors and external service providers.
- Maintain documents and records using SharePoint and Microsoft Teams.
- Support office equipment and technology-related requirements.
- Handle confidential information and documentation appropriately.
- Manage multiple priorities, conflicting requests and deadlines.
- Support projects and process improvement initiatives.




- Troubleshoot routine administrative issues and act as a point of contact for queries.
- Maintain effective relationships with internal and external stakeholders.

Required Skills: -

- Administrative / Office Support
- Calendar & Meeting Management
- Travel Management & Booking
- MS Office Excel, Outlook & PowerPoint
- SharePoint & Microsoft Teams
- Expense Management
- Vendor & Stakeholder Coordination
- Documentation & Record Management
- Strong Communication Skills
- Time Management & Prioritization
- Problem Solving & Multitasking
- Project Coordination

Candidate Profile: -

- Relevant experience in Administrative Support, Executive Support, Office Administration or similar roles.
- Strong organizational and planning skills.
- Positive written and verbal communication.
- Comfortable working independently with limited supervision.
- Good knowledge of MS Office and office technology.
- Ability to manage multiple priorities and confidential information.
- Proactive approach with strong problem-solving and coordination skills.

Important: -

- Full-time, on-site position
- Payroll will be through Parekh E-Com & Warehousing Services Pvt. Ltd.
- Client/company name will be discussed with shortlisted candidates during the recruitment process.

Share Resumes on below details: - [email protected] / (phone hidden)

📌 Administrative Specialist (Navi Mumbai)
🏢 PAREKH
📍 Navi Mumbai