Job Profile – Admin Officer | School Department:

Administration & Transport Reports To:

Principal and GM Location

- Surendranagar - Gujarat Job Purpose:

To manage all general administrative and operational functions of the school, other than academics, ensuring a safe, efficient, well-maintained and parent-friendly school setting while supporting the Principal, Academic Team and other stakeholders. Key Responsibilities General Administration:

Manage day-to-day administrative operations and ensure smooth functioning of the school unit. Safety & Security:

Ensure the safety and security of students, employees, visitors and school premises; oversee security systems and emergency preparedness. Office Administration:

Manage office operations, housekeeping, support staff and administrative resources. Facilities Management:

Ensure effective management and upkeep of all school facilities, utilities and services. Infrastructure & Estate Management:

Supervise infrastructure maintenance, repairs, civil works, electrical, plumbing, carpentry, landscaping and other facility-related requirements. Housekeeping & Staff Management:

Monitor housekeeping standards, deployment, attendance, performance and discipline of support staff. Events Management:

Plan and coordinate school events, functions, meetings, celebrations and other activities from an administrative and logistical perspective. Transportation:

Coordinate school transport operations, routes, vendors, vehicle maintenance, safety and related student/parent concerns. School Services:

Ensure timely and efficient delivery of essential administrative and support services to students,



parents and employees. Admissions, Marketing & Business Development:

Support admissions activities, local marketing initiatives, parent engagement and business development efforts to achieve enrolment objectives. Liaisoning & Compliance:

Coordinate with government authorities, local agencies, vendors and other external stakeholders; maintain required licences, agreements, documentation and statutory compliance. Stakeholder Management:

Manage relationships with internal stakeholders such as Purchase, Accounts, IT and HR, as well as external vendors, service providers and other partners. Parent Relations:

Address and resolve administrative concerns of parents and ensure timely communication and service support. Coordination with Support Functions:

Work closely with HR, Finance, IT, Purchase, Central/Regional Administration and other support teams for smooth school operations. Support to School Leadership:

Assist the Principal and Academic Team in administrative, operational and logistical matters to ensure effective school functioning. Documentation & Reporting:

Maintain administrative records, agreements, service documents, reports and other relevant documentation. Additional Responsibilities:

Undertake any other duties and responsibilities assigned from time to time in the interest of effective school operations. Key Competencies Administration | Facilities Management | Team Handling | Safety & Security | Vendor Management | Parent Relations | Events & Logistics | Compliance & Liaisoning | Admissions Support | Communication & Coordination | Problem Solving | Stakeholder Management

📌 Administrative Officer (Surendranagar)
🏢 Podar International School - India
📍 Surendranagar