Admin Lead

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nLocation: Bangalore | Experience: 3–5 Years | Function: Administration & Facilities | Work Mode: On-site

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nAbout Kapiva

nKapiva is a modern wellness brand building accessible, high-quality Ayurveda and wellness solutions for today’s consumers. We’re looking for a hands-on Admin Lead to manage the day-to-day administration and facilities across our Corporate Office, Clinics, and R&D; Office in Bangalore.

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nRole Overview

nThe Admin Lead will own office administration, facilities, vendor management, inventory, documentation, and employee support across multiple locations, ensuring smooth, safe, and efficient operations.

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nKey Responsibilities

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- Office &

• Facilities:

Manage day-to-day operations across corporate, clinic, and R&D; locations, including housekeeping, security, pantry, utilities, maintenance, seating, access, and workplace requirements. Conduct regular site checks and proactively resolve issues.
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- Vendor &

• Procurement Management:

Manage vendors and service providers for maintenance, housekeeping, security, pest control, stationery, pantry, courier, and other services; coordinate quotations, onboarding, contracts/AMCs, renewals, invoices, and timely service delivery.
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- Inventory &

• Asset Management:

Maintain accurate records of assets, equipment, stationery, and consumables; monitor stock, manage procurement, maintain asset registers, and conduct periodic verification.
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- MIS &

• Documentation:

Maintain organised Excel/Google Sheets and trackers for expenses, vendors,



inventory, assets, maintenance, and other administrative data. Manage invoices, quotations, contracts, budgets, and regular MIS reports.
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- Employee &

• Business Support:

Support employee onboarding, office events, meetings, travel, logistics, and day-to-day administrative requirements while addressing workplace-related queries.
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- Compliance &

• Safety:

Coordinate facility-related compliance, safety checks, fire/electrical maintenance, licenses, certificates, and AMC renewals, ensuring documentation is maintained and requirements are completed on time.
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nWhat We're Looking For

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- 3–5 years of experience in Administration, Facilities, Office Management, or a similar role.
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- Experience managing multiple locations is preferred.
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- Strong communication, coordination, and vendor management skills.
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- Positive working knowledge of MS Excel / Google Sheets and ability to maintain structured trackers and MIS.
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- Highly organised, proactive, detail-oriented, and strong on follow-ups.
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- Ability to independently manage multiple priorities and resolve operational issues.
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- Comfortable working in a fast-paced, growing organisation.
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- Willingness to travel between Kapiva locations in Bangalore as required.
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nKey Skills

nAdministration | Facilities Management | Vendor Management | Office Management | Inventory & Asset Management | Procurement | MIS & Reporting | MS Excel | Google Sheets | Compliance & Safety | Stakeholder Management

📌 Admin Lead (Bengaluru)
🏢 Kapiva
📍 Bengaluru