Working Hours: 9:00 AM – 6:30 PM (Monday–Saturday)
Reporting To: Owner / MD / Director
Purpose of the Role
Design, direct, and control the entire accounts function. Ensure zero errors, 100% compliance, and timely financial reporting. Translate numbers into decisions for the owner.
Key Daily Responsibilities
- Review Accounts Doer's daily report by 6:30 PM.
- Review bank statements and flag unusual entries.
- Approve all payments above the delegated limit.
- Review AR ageing and conduct direct collection follow-ups.
- Review invoice discrepancies and resolve them.
- Ensure TDS and GST compliance on all payments.
- Prepare a daily cash position summary for the owner.
- Escalate overdue debtors to the sales team/owner.
Weekly Responsibilities
- Chair the weekly accounts review every Monday at 9:00 AM.
- Review debtor ageing and assign the top 5 action items.
- Update the payment schedule and prioritise the week's payments.
- Review petty cash summary and float replenishment.
- Review the compliance calendar and upcoming deadlines.
Monthly Responsibilities
- Complete month-end closing, with all accounts reconciled by the 3rd.
- Review P&L; and Balance Sheet with the CA and owner by the 5th.
- Prepare monthly MIS with a 7-number dashboard for the owner by the 5th.
- Coordinate GST returns with the CA.
- Approve payroll before disbursement on the 25th.
- Calculate commissions based on collections only.
- Ensure all documents are sent to the CA on time.
Key Performance Indicators (KPIs)
- Zero statutory penalties — GST, TDS, PF, and ESI: 100% compliance.
- DSO below 45 days, improving monthly.
- Month-end closing by the 3rd: 100% compliance.
- MIS submission to the owner by the 5th: 100% compliance.
- Zero payroll errors every month.
- Accounts Doer score of 80% or above on the monthly checklist.
Authority & Responsibilities
- Approve payments up to the owner-delegated limit.
- Sign off on the month-end closing checklist.
- Review and submit all CA documents.
- Approve salary sheets before disbursement.
- Escalate payments above the delegated limit to the owner immediately.
Skills & Qualifications Required
- 5+ years of experience in manufacturing or trading accounts.
- Advanced knowledge of Tally ERP.
- Working knowledge of GST, TDS, PF, and ESI.
- Solid MIS and financial analysis skills.
- Team management and review skills.