JOB DESCRIPTION TRIMS SOURCING MANAGER

Company: FashionC Overseas Exports Pvt. Ltd.
Department: Sourcing / Purchase
Designation: Trims Sourcing Manager
Location: B-7, Sector-65, Noida
Industry: Garment Manufacturing & Export
Reporting To: Management / Director

1. JOB SUMMARY

The Trims Sourcing Manager will be responsible for end-to-end sourcing, development, costing, negotiation, vendor management, and timely procurement of garment trims and accessories required for sampling and bulk production.

The candidate should have strong knowledge of the trims market, a reliable vendor network, excellent negotiation skills, and the ability to coordinate effectively with Merchandising, Design, Production, QA, Stores and Accounts.

The role requires strong English communication skills, including professional email communication and regular interaction with suppliers and internal teams.

2. KEY RESPONSIBILITIES

A. Trims Sourcing & Development

- Source and develop all types of garment trims and accessories as per buyer, design and production requirements.
- Handle sourcing of:
- Labels and care labels
- Hangtags
- Buttons and snaps
- Zippers
- Elastics
- Threads
- Tapes and cords
- Interlinings
- Hooks and other closures
- Embellishments
- Packaging materials
- Polybags, cartons and other packing accessories

- Develop new trims as per approved samples, specifications and buyer requirements.
- Coordinate sample development and submit trims for approval within the required timeline.
- Maintain an updated database/library of available trims and suppliers.

B. Vendor Development & Management

- Identify, evaluate and develop reliable new suppliers.
- Maintain strong relationships with existing vendors.
- Develop alternate suppliers for critical and frequently used trims.
- Evaluate vendors based on quality, price, capacity, lead time, reliability and service.
- Monitor supplier performance and take corrective action wherever required.
- Maintain a strong and updated vendor database.

C. Costing & Negotiation

- Obtain quotations from multiple suppliers and prepare comparative statements.
- Negotiate price, MOQ, lead time, payment terms, quality and delivery conditions.
- Ensure competitive sourcing without compromising quality.
- Monitor market prices and identify cost-saving opportunities.
- Develop alternate materials/vendors wherever possible for cost optimization.

D.



Purchase & Order Management

- Raise/coordinate Purchase Orders as per approved requirements.
- Ensure all purchase orders clearly mention specifications, quantity, price, delivery date and approved quality standards.
- Track order status from placement to final delivery.
- Ensure trims are available as per the production TNA.
- Escalate potential delays immediately to management and concerned departments.
- Coordinate with suppliers for urgent and priority requirements.

E. Quality & Compliance

- Ensure trims meet approved specifications, quality standards and buyer requirements.
- Coordinate with QA/QC for inspection and approval of trims.
- Resolve quality issues, shortages, damages and discrepancies with suppliers.
- Ensure applicable buyer-specific testing and compliance requirements are followed.
- Maintain proper documentation for approvals, test reports and supplier records.

F. Internal Coordination

- Coordinate closely with:
- Merchandising
- Design
- Sampling
- Production
- PPC
- QA/QC
- Stores
- Accounts

- Understand upcoming production and sampling requirements and plan sourcing accordingly.
- Ensure smooth communication between suppliers and internal departments.
- Attend meetings related to sourcing, material planning and production requirements.

G. MIS & Documentation

- Maintain updated records of:
- Supplier database
- Quotations
- Cost sheets
- Comparative statements
- Purchase Orders
- Trim approvals
- Supplier performance
- Delivery status
- Pending materials
- Cost-saving initiatives

- Prepare regular Trims Sourcing MIS for management.
- Track pending and delayed materials and highlight critical issues.

H. Team Management

- Lead and guide the trims sourcing team.
- Allocate work and monitor daily sourcing activities.
- Ensure timely completion of sampling, costing, vendor development and procurement activities.
- Train team members on sourcing procedures, vendor management and documentation.
- Establish systematic sourcing processes and controls.

3. REQUIRED SKILLS





- Robust knowledge of garment trims and accessories.
- Strong vendor network in the trims/accessories market.
- Excellent vendor development and relationship-management skills.
- Strong costing and price negotiation skills.
- Good knowledge of garment manufacturing and production processes.
- Strong understanding of TNA and material planning.
- Good knowledge of buyer requirements and quality standards.
- Strong follow-up and problem-solving skills.
- Good knowledge of MS Excel and ERP/procurement software.
- Ability to manage multiple suppliers and urgent requirements.
- Strong analytical and decision-making skills.
- Excellent English communication skills – mandatory.
- Should be able to independently draft professional emails to suppliers and internal stakeholders.
- Good presentation and interpersonal skills.

4. QUALIFICATION & EXPERIENCE

Qualification:
Graduate / Post Graduate in Textile, Fashion, Supply Chain, Procurement, Business Administration or a related field.

Experience:

- 6–10 years of relevant experience in trims/accessories sourcing, purchase or procurement in the garment/apparel export industry.
- Experience with international garment buyers/brands will be preferred.
- Candidates with an established trims supplier network will be preferred.

5. KEY PERFORMANCE AREAS (KPA)

1. Timely availability of trims for sampling and bulk production.
2. Effective price negotiation and cost savings.
3. Successful development of reliable vendors.
4. Supplier quality and performance.
5. On-time trim development and approval.
6. On-time delivery as per production TNA.
7. Reduction in material shortages and delays.
8. Development of alternate suppliers.
9. Compliance with buyer specifications and quality requirements.
10. Accurate sourcing MIS and documentation.
11. Effective coordination with Merchandising, Production, QA, Stores and Accounts.

6. PERSONAL ATTRIBUTES

- Proactive and responsible.
- Strong ownership of work.
- Excellent negotiation and communication skills.
- Good commercial understanding.
- Detail-oriented and organized.
- Able to work under pressure and meet tight deadlines.
- Strong relationship-building ability.
- Solution-oriented approach.
- Willingness to take ownership of urgent production requirements.Role & responsibilities

Preferred candidate profile

📌 Trims Sourcing Manager (Noida)
🏢 Fashionc Overseas Exports
📍 Noida