Purpose/Objective

Lead - Contract Administration is responsible for executing plans, negotiating contract terms, and ensuring compliance with contractual obligations.
The Lead oversees the preparation, review, and modification of contracts, and works closely with project managers and other stakeholders to ensure that contracts are aligned with project goals and timelines.
Additionally, the Lead provides guidance and support to team members to ensure efficient contract management.

Key Responsibilities of Role

Oversee Contract Management: Lead the management and oversight of entire process of contract preparation, review, and modification and ensure that all contracts are executed accurately and within the required timelines by drafting contract terms, coordinating with relevant departments for input.
Develop and support business plans related to contracts, focusing on efficiency and effectiveness.
Possess expertise in various contract types, including fixed-price, cost-reimbursable, time and materials, and performance-based contracts.
Apply knowledge to manage and modify contracts according to their specific structure.
Change, Management: Preparing Change Authorization Request including validation of Variations.
Oversee the management of claims related to contracts, ensuring they are resolved in a timely and efficient manner.
Coordinate with relevant departments to assess, negotiate, and settle claims while minimizing financial and operational impact.
Performance Monitoring and Reporting: Monitor, collate, and analyze contract performance information, producing detailed reports to track contract compliance and effectiveness.
Create and maintain weekly and monthly performance dashboards, presenting data in a clear and actionable format for management review and decision-making.




Preparing Final Accounts and Closure of Contracts Prepare and submit financial documents as required by the Airports Economic Regulatory Authority (AERA), ensuring accuracy and adherence to regulatory timelines.
Regulatory Compliance and Risk Assessment: Ensure that all contracts comply with legal and regulatory requirements, as well as company policies and procedures and monitor compliance with contractual obligations and address any issues promptly to avoid legal or financial repercussions.
Analyze risks associated with specific contract terms, providing recommendations for mitigation strategies.
Tender Management: 1.
Peer / High level review of the Tender: Review of Tender packages to ensure sufficiency of the Tender sections including validating the Bill of Quantity (BOQ) Letter Writing and Communication: Review and finalize professional letters and official communications related to contract administration.
Ensure all written communications align with organizational standards and effectively convey necessary information to internal and external stakeholders.
Maintain a strong communication channel with stakeholders to ensure transparency and clarity throughout the contract management process.
Dispute Resolution: Monitor project activities to identify potential disputes early and facilitate open communication among stakeholders.
Lead mediation sessions, ensuring adherence to contractual terms, maintaining thorough documentation and conducting post-resolution analyses to enhance future processes.
Performance and Quality Systems:



Support the implementation of performance and quality systems across area teams, facilitating consistent monitoring and improvement of contract-related activities.
Ensure all Compliance (Insurances, Bank Guarantees) and Regulations (HR, GST compliance).
Collaborate with stakeholders to establish clear performance and quality standards, ensuring these metrics are effectively measured and adhered to, thereby promoting compliance and enhancing overall project outcomes.
Continuous Improvement: Regularly assess and recommend modifications or renewals of contracts based on project requirements and performance evaluations.
Collaborate with internal teams to identify sources for labor, machinery, and materials, enhancing operational efficiency.
Team Leadership and Management: Advise on and deliver workforce development initiatives necessary for the successful implementation of contracts.
Organize and hire relevant personnel for contract execution and devise development plans for key team members.
Consulting with Internal (Design, Procurement, Finance, etc.
,) & External (Contractors, Consultants, etc.
,) stakeholders to maintain highest standards.

Technical Competencies

Budget Management-AAHL,Claims Management-AAHL,Contract Drafting and Review-AAHL,Contract Management-AAHL,Contract Performance Monitoring & Reporting-AAHL,Data-Driven Decision Making-AAHL,Litigation Management-AAHL,Regulatory Compliance-AAHL,Risk Management-AAHL,Service Level Agreement (SLA)-AAHL

Qualifications and Experience

Education Qualification: Bachelor’s degree in Civil Engineering or relevant Certifications: Project Management Professional (PMP) - Good to Have Certified Contract Manager (CCM) - Positive to Have Work Experience: 12+ years of experience in Contracts Administration or a related field.

📌 Lead CAD (Mumbai)
🏢 Adani Group
📍 Mumbai