International Travel & Mobility CoordinatorFunction: Global Travel / Administration / Global MobilityLocation: HyderabadReports to: Head of Finance - HyderabadLevel: Coordinator / Senior Coordinator1. Role PurposeThe International Travel & Mobility Coordinator will be responsible for managing end-to-end international travel, visa and immigration coordination, and ground transportation/cab services for employees, executives, visitors and other business travellers.The role will ensure that all travel is safe, compliant, cost-effective, policy-compliant and delivered with a high level of employee experience.2. Key ResponsibilitiesA. International Travel ManagementCoordinate end-to-end domestic and international business travel.Arrange and manage:International and domestic flightsHotels and accommodationRail travelAirport transfersRental carsLocal transportation/cabsPrepare detailed travel itineraries and ensure all arrangements are confirmed before departure.Manage flight changes, cancellations, delays, rebooking and other travel disruptions.Provide 24/7 escalation support for critical travel issues, where required.Coordinate travel for executives, senior management, expatriates, employees, consultants and visitors.Ensure travel arrangements comply with the company’s Travel Policy and approval matrix.B. Visa & Immigration CoordinationCoordinate visa applications for international business travel.Support employees with:Visa requirementsInvitation lettersAppointment schedulingSupporting documentationVisa application formsPassport requirementsWork permits/business visas where applicableCoordinate with embassies, consulates, visa application centres and external immigration/visa agencies.Maintain a database of employee visa status,



validity and expiry dates.Proactively alert employees and management regarding upcoming visa/passport expiries.Maintain accurate records of visa applications and outcomes.Ensure travel is undertaken only after required documentation is available.Maintain knowledge of changing visa and entry requirements across key countries.C. Cab & Ground Transportation ManagementManage employee airport transfers and local business transportation.Coordinate corporate cab/ground transportation vendors.Maintain preferred vendor arrangements and service standards.Manage cab bookings for employees, visitors and executives.Monitor service quality, punctuality, safety and employee feedback.Validate invoices and resolve billing discrepancies.Track transportation spend and identify opportunities for cost optimisation.Ensure appropriate escalation procedures are available for travel emergencies.D. Travel Vendor ManagementCoordinate with Travel Management Companies (TMCs), airlines, hotels, cab providers and visa agencies.Monitor vendor performance against agreed SLAs.Review service quality, pricing and responsiveness.Support vendor onboarding and periodic performance reviews.Identify opportunities to consolidate suppliers and improve commercial terms.E. Travel Policy & ComplianceEnsure all travel arrangements comply with the company’s Travel Policy.Review and escalate policy exceptions for appropriate approval.Maintain travel documentation for audit and compliance purposes.Ensure traveller information is accurate and up to date.Support duty-of-care requirements by maintaining accurate traveller itineraries and emergency contact information.F. Travel Cost & ReportingMonitor travel expenditure against approved budgets.Review travel invoices and supporting documentation.Track flight, hotel,



visa and ground transportation costs.Prepare monthly travel MIS covering:Travel spendVisa spendCab/ground transportation spendNumber of travellersInternational tripsCost per tripPolicy exceptionsVendor performanceIdentify opportunities for cost savings and process improvement.3. Stakeholder ManagementThe role will interact with:Employees and senior managementExecutive assistantsHR / Global MobilityFinanceProcurementSecurity / Risk ManagementImmigration and visa consultantsTravel Management CompaniesAirlines and hotelsCab and ground transportation providersEmbassies / Consulates4. Required Skills & Experience3–6 years of experience in corporate travel, travel management, mobility, visa coordination or a similar role.Strong experience handling international travel.Practical knowledge of visa and immigration processes.Experience managing travel agencies/TMCs and transportation vendors.Strong knowledge of airline, hotel, rail and ground transportation booking processes.Excellent coordination and organisational skills.Robust attention to detail.Ability to handle multiple urgent requests simultaneously.Strong communication and stakeholder-management skills.Good working knowledge of MS Excel, Outlook and Microsoft 365.Experience with corporate travel platforms such as Amadeus, Concur, Navan, Cytric or similar systems is desirable.Excellent written and spoken English; additional European/local languages are an advantage.5. Key CompetenciesInternational Travel ManagementVisa & Immigration CoordinationVendor ManagementCost ManagementCustomer/Employee ServiceProblem SolvingAttention to DetailStakeholder ManagementConfidentialityCrisis & Travel Disruption ManagementProcess Improvement6. Key Performance Indicators (KPIs)Visa processing turnaround time% of travel completed without documentation issuesTravel policy complianceTravel cost savingsVendor SLA complianceCab/transportation service qualityInvoice accuracyEmployee satisfactionNumber of travel disruptions successfully resolvedTimely renewal of visas/passportsTravel spend versus budget

📌 International Travel & Mobility Coordinator (Hyderabad)
🏢 Xander Talent
📍 Hyderabad