This role exists to protect one person's time and make sure nothing falls through the cracks. You'll be the right hand to the Operations Head — managing his calendar, capturing what happens in meetings, and making sure every internal and marketing project moves forward without him having to chase it.This is not just scheduling and note-taking. You are the person who knows the status of everything, reminds the right people at the right time, and keeps the operation organized while leadership focuses on growth. This is a high-trust, high-visibility role — you'll see how a 90-person company runs from the inside.This role is for someone who enjoys:Holding the full picture of what's happening across a busy leader's worldTurning conversations into clear, owned, time-bound follow-upsFollowing up firmly and politely until things actually get doneBeing trusted with confidential, high-stakes informationIf you're someone who's naturally organized, doesn't let things slip, and wants a front-row seat to how a growing company operates, this role will suit you well.What you'll really be doing1. Calendar & Inbox ManagementOwn and organize the Operations Head's calendar end to end — schedule, reschedule, resolve conflicts, protect focus timeCoordinate across time zones, primarily India and USManage email triage: flag what needs attention, draft routine replies, keep the inbox under control2. Meeting SupportAttend designated internal, marketing, and leadership meetings to capture minutes, decisions, and action itemsConvert discussions into explicit, assigned, time-bound follow-upsDistribute notes promptly and make sure owners know what they committed to3. Internal & Marketing Project CoordinationKeep all internal and marketing projects organized and current in the project management systemTrack status, deadlines, and blockers across active workFollow up with team members on tasks assigned by the Operations Head — proactively,



before things slipSurface what's overdue or at risk before it becomes a problem4. Follow-Up & AccountabilityMaintain a live view of every open commitment across the teamRemind people on pending items and close the loopBe the system that ensures "I asked someone to do this" actually gets doneWho will thrive in this roleYou hold many threads at once without dropping any of themYou follow up firmly and politely — you don't let things go quietYou can work independently from week one with minimal supervisionYou're discreet and trustworthy with confidential business informationYou communicate clearly and confidently with US-based leadership and partnersQualifications & SkillsExperience4–5 years minimum as an Executive Assistant, Operations Coordinator, or Project Coordinator — experience within an IT services company is a mustMust Have SkillsStrong written and spoken English — you'll be communicating with a US-based leadership team and US agency partnersHighly organized, detail-obsessed, and able to hold many threads at onceComfortable following up firmly and politely until things are doneAble to work independently from week one with minimal supervisionDiscreet and trustworthy with confidential business informationTools & PlatformsNotion — documentation, SOPs, and knowledge baseGoogle Calendar & Gmail — scheduling and inbox managementSlack — internal communicationFathom — meeting transcription and notesExperience with project management tools is required. Direct experience with this exact stack is a plus, not a dealbreaker.Nice to HavePrior experience supporting a founder, COO, or senior operations leaderExposure to a digital agency or multi-company setupFamiliarity with AI tools for productivity — meeting summarization, task tracking, or inbox managementWhat this role offersA high-trust, high-visibility seat next to leadershipDirect exposure to how a 90-person company runs day-to-dayOwnership over the systems that keep the operation from slippingRoom to grow into broader operations responsibility over time

📌 Internal Project Coordinator (Ahmedabad)
🏢 Rivulet IQ
📍 Ahmedabad