Operations Analyst-II (Company Secretarial)

Role: Operations Analyst-II

Experience: 2 – 4.5 years

Department: Corporate Secretarial Operations

About the Role

We are looking for a detail-oriented Company Secretarial qualified to join our Clients governance operations team as an Operations Analyst-II. This role is responsible for supporting Board and Committee-level secretarial processes across multiple group entities, ensuring accurate documentation, timely statutory filings, and smooth coordination between directors, shareholders, and internal stakeholders. This is a pure secretarial execution role and does not involve legal drafting, contract review, or compliance advisory work.

Key Responsibilities
Organize and coordinate Board and Committee Meetings, including scheduling, agenda preparation, and circulation of papers as per approved templates
Draft and maintain accurate Board and Committee Minutes, forward planners, and action trackers
Manage ROC filings and ensure timely submission of statutory forms and returns
Maintain statutory registers and records in line with applicable company law requirements
Handle shareholder correspondence and circulations, including notices, resolutions, and related documentation




Support secretarial documentation across multiple group entities simultaneously
Coordinate with internal teams and external stakeholders (auditors, RTAs, regulatory bodies) as required
Assist with process improvement initiatives within the secretarial function
Address ad hoc governance and compliance-related requests as they arise

Mandatory Skills
Board Meeting Coordination & Minutes Drafting
ROC Filings & Statutory Compliance
Statutory Register Maintenance
Shareholder Correspondence & Circulation Management
Multi-Entity Secretarial Support

Positive to Have
Exposure to cross-jurisdictional or multi-entity governance environments
Working knowledge of secretarial/governance platforms or tools
Robust written communication for documentation and correspondence

Eligibility Criteria
Experience: 2 to 4.5 years in a Company Secretarial function (corporate/in-house preferred; not a law firm or legal-advisory background)
Qualification: Company Secretary (CS) — ICSI qualified or pursuing final level with relevant experience
Profile fit: Purely secretarial background; candidates with contract drafting, legal advisory, or litigation exposure mixed into their profile will not be considered for this role

📌 Company Secretary Board Meetings And Roc Filings Bengaluru
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