Job Title: Personal Secretary

Exp : 2 years

Job Summary The Personal Secretary to the Chairman provides high-level administrative, organizational, and communication support to ensure the smooth functioning of the Chairman's office. This role requires discretion, efficiency, and the ability to manage multiple priorities in a fast-paced hospital workplace.

Key Responsibilities- Manage and maintain the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact between the Chairman and internal/external stakeholders.
Prepare, draft, and review correspondence, reports, presentations, and official documents.
Coordinate board meetings, executive meetings, and confidential discussions, including preparing agendas and minutes.
Handle sensitive information with utmost confidentiality and professionalism.
Screen phone calls, emails, and visitors, prioritizing and responding where appropriate.
Liaise with hospital departments, doctors, and administrative staff on behalf of the Chairman.
Organize events, conferences, and official visits as required.
Maintain records, files, and documentation in an organized and secure manner.
Assist in follow-ups on key decisions and ensure timely execution of action items.





Qualifications & Requirements- Bachelor’s degree in Administration, Management, or a related field.
Proven experience as a Personal Secretary, Executive Assistant, or similar role (preferably in healthcare).
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Professional demeanor with solid interpersonal skills.
Ability to work under pressure and meet deadlines.

Preferred Skills- Experience in hospital or healthcare administration.- Knowledge of medical terminology and hospital operations.- Solid problem-solving and decision-making skills.- Attention to detail and high level of accuracy.

Key Attributes- Trustworthy and discreet- Proactive and self-motivated- Highly organized- Adaptable and flexible- Robust sense of responsibility

Working Conditions- Full time position- May require extended hours depending on Chairman’s schedule- High-paced and energetic hospital setting

Pay: ₹250,000.00 - ₹400,000.00 per year

Work Location: In person

📌 Personal Secretary Madurai
🏢 Dreamwings Technology
📍 Madurai