Job Profile – Admin Officer | School Department: Administration &

- Transport Reports To: Principal and GMLocation - Surendranagar - Gujarat Job Purpose: To manage all general administrative and operational functions of the school, other than academics, ensuring a safe, productive, well-maintained and parent-friendly school environment while supporting the Principal, Academic Team and other stakeholders.

Key Responsibilities General Administration: Manage day-to-day administrative operations and ensure smooth functioning of the school unit. Safety &

- Security: Ensure the safety and security of students, employees, visitors and school premises; oversee security systems and emergency preparedness.

Office Administration: Manage office operations, housekeeping, support staff and administrative resources.

Facilities Management: Ensure effective management and upkeep of all school facilities, utilities and services. Infrastructure &

- Estate Management: Supervise infrastructure maintenance, repairs, civil works, electrical, plumbing, carpentry, landscaping and other facility-related requirements. Housekeeping &
- Staff Management: Monitor housekeeping standards, deployment, attendance, performance and discipline of support staff.

Events Management: Plan and coordinate school events, functions, meetings, celebrations and other activities from an administrative and logistical perspective.

Transportation: Coordinate school transport operations, routes, vendors, vehicle maintenance, safety and related student/parent concerns.

School Services: Ensure timely and effective delivery of essential administrative and support services to students,



parents and employees. Admissions, Marketing &

- Business Development: Support admissions activities, local marketing initiatives, parent engagement and business development efforts to achieve enrolment objectives. Liaisoning &
- Compliance: Coordinate with government authorities, local agencies, vendors and other external stakeholders; maintain required licences, agreements, documentation and statutory compliance.

Stakeholder Management: Manage relationships with internal stakeholders such as Purchase, Accounts, IT and HR, as well as external vendors, service providers and other partners.

Parent Relations: Address and resolve administrative concerns of parents and ensure timely communication and service support.

Coordination with Support Functions: Work closely with HR, Finance, IT, Purchase, Central/Regional Administration and other support teams for smooth school operations.

Support to School Leadership: Assist the Principal and Academic Team in administrative, operational and logistical matters to ensure effective school functioning. Documentation &

- Reporting: Maintain administrative records, agreements, service documents, reports and other relevant documentation.

Additional Responsibilities: Undertake any other duties and responsibilities assigned from time to time in the interest of effective school operations.

Key Competencies

Administration | Facilities Management | Team Handling | Safety &

- Security | Vendor Management | Parent Relations | Events &
- Logistics | Compliance &
- Liaisoning | Admissions Support | Communication &
- Coordination | Problem Solving | Stakeholder Management

📌 Administrative Officer (Surendranagar)
🏢 Podar International School - India
📍 Surendranagar