About Jacob & Associates

Jacob & Associates is a Chartered Accountant firm based in Kottayam providing services in taxation, compliance, audit, NGO/FCRA advisory, and strategic financial consulting to clients across India and abroad.

We are a 25-member team focused on building a process-driven, disciplined, and high-quality skilled firm. Our goal is to build a strong organisation with proper systems, processes, and execution discipline.

Role Description
Manage founder communications into structured tasks, assigning them, and tracking completion.
Oversee the founder’s calendar by scheduling meetings, optimizing time usage, and avoiding conflicts.
Prepare and share meeting minutes with clear decisions, action items, owners, and deadlines while tracking progress.
Maintain a centralized task tracker to monitor assignments, deadlines, follow-ups, and escalate delays when needed.
Coordinate processes by tracking each workflow stage and ensuring timely completion across departments.
Handle client coordination and lead management by tracking leads, scheduling meetings, and following up until closure.




Coordinate with multple outside agencies on behalf of the company.
Support HR functions by coordinating recruitment, scheduling interviews, and tracking employee-related records and tasks.

Qualification
Graduate/Post graduate from any field
Minimum 1 year experience in this profile, or any other adminsitrative profile

Skills required:
Working knowledge of Google Sheets / Excel (creating trackers, maintaining task lists, basic reports)
Working knowledge of Google Docs / MS Word
Ability to manage Google Calendar,Calendly and scheduling
Robust in written and spoken English
Ability to prepare Minutes of Meeting (MOM) and structured summaries
Basic understanding of task management tools (Jamku/Zoho workplace/Notion / Trello / Asana / ClickUp) is an advantage
Good typing speed and documentation skills
Assertive yet skilled in follow-ups
Ability to organise files, folders, and documents systematically

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant To Founder Kottayam
🏢 Jacob & Associates, Chartered Accountants
📍 Kottayam