Role Summary

Responsible for providing executive support to senior management while managing HR operations, administration, exhibitions, travel, and cross-functional coordination.

Key Responsibilities :-

Executive & Management Support

- Manage calendars, meetings, appointments, official correspondence, and stakeholder communication.
- Prepare reports, presentations, meeting agendas, Minutes of Meeting (MoM), and confidential documents.
- Track management action points and coordinate with departments to ensure timely execution.

HR & Administration

- Support recruitment, interview coordination, onboarding, background verification, and exit formalities.
- Coordinate employee engagement activities and internal HR communications.
- Maintain HR-related files, reports, MIS, and compliance records.
- Maintain accurate employee documentation and records.

Travel & Operations

- Coordinate domestic and international travel, hotel bookings, transportation, visas, and itineraries.
- Manage administrative activities, vendor coordination, and special projects assigned by management.

Exhibition & Event Management

- Coordinate domestic and international exhibitions from planning through completion.
- Communicate with exhibition organizers, stall designers, vendors, logistics partners, and event agencies.
- Manage stall bookings, registrations, passes, stall design, branding, logistics, and other event requirements.
- Coordinate quotations, vendor follow-ups,



travel, accommodation, and exhibition-related documentation.
- Support pre-event, on-site, and post-event activities and follow-ups.

Key Performance Indicators (KPIs)

- Timely and accurate executive scheduling, reporting, and follow-ups.
- Accurate attendance and payroll inputs.
- Smooth recruitment and onboarding processes.
- Timely execution of exhibition and event requirements.
- Effective coordination with management, employees, vendors, and organizers.
- Confidentiality and accuracy of company and employee information.

Required Skills

- Excellent communication and coordination skills.
- Strong organizational, follow-up, and multitasking abilities.
- Proficiency in MS Excel, MS Word, Google Sheets, Canva, and other relevant tools.
- Strong vendor and stakeholder management skills.
- Excellent documentation and presentation skills.
- Proactive, detail-oriented, and capable of handling confidential information.

Preferred Experience

- Experience in Executive Assistance, HR Operations, Administration, Exhibition/Event Management, or a similar role.
- Experience coordinating with senior management, vendors, exhibition organizers, and external stakeholders will be an advantage.

Pay: ₹30,000.00 - ₹40,000.00 per month

Advantages:

- Cell phone reimbursement
- Flexible schedule
- Paid time off
- Provident Fund

Work Location: In person

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