PAHLE INDIA FOUNDATION

Job Description

Position Title: Executive Assistant & Administrative Associate

Organisation: Pahlé India Foundation (PIF)

Location: Current Delhi

Reports To: Senior Manager– Administration& Operations

Employment Type: Full-time

Experience Required: 2–5 years

About Pahlé India Foundation

Pahlé India Foundation (PIF) is a leading public policy think-and-action tank that works at the intersection of research, policy implementation, and partnerships to drive India's inclusive development agenda. PIF collaborates with government, industry, philanthropy, and knowledge partners to design evidence-based solutions that foster a Viksit Bharat.

Role Summary

This job role has two main focus areas:

1. Being an executive assistant to senior leadership which includes managing calendars, scheduling meetings and ensuring a smooth workflow of multiple upper level management personnel.

2.This role will also require you to support the day-to-day administrative and office operations of the organisation. This includes travel and accommodation coordination,



attendance management and vendor coordination. The role requires strong organisational skills, reliability and the ability to coordinate smoothly with internal teams, vendors, service providers and media/design partners.

Key Responsibilities (KRAs)
- Calendar management & time management of multiple senior leaders, including proactively managing internal priorities against external stakeholder demands
- Stakeholder & correspondence management, including drafting, proofreading, and managing official correspondence (letters to ministries, DCs, CMs, donor agencies) with zero factual/protocol errors.
- Document & information management of sensitive files, including MoUs, donor agreements, board papers, policy drafts.
- Coordinate travel and accommodation bookings for staff, including flights, trains and hotel stays.
- Manage staff attendance records and related administrative tracking.
- Support asset manag

📌 Executive Assistant (Meerut)
🏢 Pahle India Foundation (PIF)
📍 Meerut