We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, employee support, PPE kit management, office stock and housekeeping, material dispatch, petty cash, bill payments, insurance coordination, and company events.
1. Office Stock Management
· Manage and maintain adequate stock of office supplies, stationery, pantry items, and other administrative requirements.
· Monitor stock levels and ensure timely replenishment of office supplies and toiletries.
· Maintain proper records of stock receipts, consumption, and issuance.
· Coordinate with vendors for procurement of required office supplies.
2. PPE Kit Management
· Ensure site employees receive the required PPE kits on time.
· Maintain proper records of PPE issuance and replacement.
· Coordinate with site teams for PPE requirements.
3. Petty Cash Management
· Maintain accurate records of petty cash transactions.
· Ensure timely replenishment and proper supporting documents.
· Monitor expenses and resolve discrepancies.
4. Bill Payments & Records
· Ensure timely payment of office and administrative bills.
· Maintain proper records of all payments and supporting documents.
· Track due dates and avoid late or missed payments.
5. Insurance Management
· Coordinate timely renewal of company/employee-related insurance policies.
· Ensure policies are renewed before expiry.
· Coordinate with brokers and internal teams for insurance claims and documentation.