Description
PRINCIPAL ACCOUNTABILITIES

Administrative support

• Verify daily attendance records of employees, contract labour, and support staff.

• Coordinate with HR and department heads to resolve attendance discrepancies.

• Maintain attendance registers and supporting documentation for payroll processing.

• Ensure timely submission of attendance reports as per company timelines.

• Identify requirements for housekeeping consumables and office stationery.

• Obtain quotations from local vendors and ensure procurement in accordance with

company policies.

• Monitor inventory levels and replenish stock to avoid shortages.

• Maintain purchase records, stock registers, and vendor details.

• Manage the site imprest account for routine operational expenses

• Maintain proper records of cash utilization and supporting vouchers.

• Prepare imprest reimbursement statements with complete documentation.

• Ensure compliance with financial controls and company accounting procedures.

• Monitor and record all corporate credit card transactions.

• Collect bills, invoices,



and receipts for every expense.

• Reconcile monthly credit card statements with supporting documents.

• Coordinate with the Finance department for timely settlement and reporting.

• Prepare purchase requisitions and coordinate for Purchase Order (PO) generation.

• Maintain a tracker of all issued Purchase Orders.

• Follow up with vendors for timely delivery of goods and services.

• Coordinate with Finance for invoice matching and payment processing.

• Coordinate printing of letterheads, envelopes, business cards, registers, forms, and other

office stationery.

• Ensure adherence to corporate branding guidelines.

• Monitor stationery consumption and maintain adequate inventory.

• Liaise with printing vendors for quality and timely delivery.

• Coordinate with transport vendors for employee and official transportation.

• Schedule vehicles as per business requirements.

• Verify driver attenda

📌 Assistant Manager (India)
🏢 Apraava
📍 India