Job Description
Admin Lead
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nLocation: Bangalore | Experience: 3–5 Years | Function: Administration & Facilities | Work Mode: In office
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nAbout Kapiva
nKapiva is a modern wellness brand building accessible, high-quality Ayurveda and wellness solutions for today’s consumers. We’re looking for a hands-on Admin Lead to manage the day-to-day administration and facilities across our Corporate Office, Clinics, and R&D; Office in Bangalore.
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nRole Overview
nThe Admin Lead will own office administration, facilities, vendor management, inventory, documentation, and employee support across multiple locations, ensuring smooth, safe, and efficient operations.
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nKey Responsibilities
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- Office & Facilities: Manage day-to-day operations across corporate, clinic, and R&D; locations, including housekeeping, security, pantry, utilities, maintenance, seating, access, and workplace requirements. Conduct regular site checks and proactively resolve issues.n
- Vendor & Procurement Management: Manage vendors and service providers for maintenance, housekeeping, security,



pest control, stationery, pantry, courier, and other services; coordinate quotations, onboarding, contracts/AMCs, renewals, invoices, and timely service delivery.n
- Inventory & Asset Management: Maintain accurate records of assets, equipment, stationery, and consumables; monitor stock, manage procurement, maintain asset registers, and conduct periodic verification.n
- MIS & Documentation: Maintain organised Excel/Google Sheets and trackers for expenses, vendors, inventory, assets, maintenance, and other administrative data. Manage invoices, quotations, contracts, budgets, and regular MIS reports.n
- Employee & Business Support: Support employee onboarding, office events, meetings, travel, logistics, and day-to-day administrative requirements while addressing workplace-related queries.n
- Compliance & Safety: Coordinate facility-related compliance, safety checks, fire/electrical maintenance, licens

📌 Admin Lead (Bengaluru)
🏢 Kapiva
📍 Bengaluru