Position: Executive Assistant to the Managing Director

Location: Pune

Experience: 5–7 Years

About Seagull Advertising

Seagull Advertising is a full-service branding, advertising, and digital marketing agency that partners with businesses to build brands with clarity, creativity, and measurable impact.

We are looking for a proactive, highly organized, and execution-focused Executive Assistant to the Managing Director who can bring structure, accountability, and efficiency to leadership priorities, strategic initiatives, and client commitments.

This role goes beyond traditional executive support. It requires strong planning, coordination, communication, and follow-through to ensure that key business priorities move forward with discipline and consistency.

Key Responsibilities

Executive & Leadership Support
- Manage the MD's calendar, meetings, travel schedules, and key priorities.
- Prepare meeting agendas, briefing notes, and supporting documents.
- Record Minutes of Meeting (MoM) and track action items through completion.




- Coordinate leadership reviews and ensure timely follow-up on key decisions.

Strategic Project Coordination
- Coordinate strategic projects and agency initiatives across teams.
- Monitor timelines, deliverables, and project status.
- Ensure adherence to Seagull's processes and frameworks.
- Identify risks, resolve bottlenecks, and escalate delays when required.

Client & Business Coordination
- Schedule and coordinate client review meetings.
- Consolidate updates from teams and prepare concise briefing notes for the MD.
- Support proposal development by coordinating with Strategy, Creative, Brand Management, Digital, and Finance teams.
- Maintain proposal records and track progress of new business opportunities.

Documentation & Communication
- Draft skilled emails, internal communications, reports, presentations, and meeting summaries.
- Maintain accurate and organized documentation of client discussions, strategic notes, proposals,

📌 Executive Assistant to Managing Director (Solapur)
🏢 Seagull Advertising
📍 Solapur