Function: Global Travel / Administration / Global Mobility
Location: Hyderabad
Reports to: Head of Finance - Hyderabad
Level: Coordinator / Senior Coordinator
1. Role Purpose
The International Travel & Mobility Coordinator will be responsible for managing end-to-end international travel, visa and immigration coordination, and ground transportation/cab services for employees, executives, visitors and other business travellers.
The role will ensure that all travel is protected, compliant, cost-effective, policy-compliant and delivered with a high level of employee experience.
2. Key Responsibilities
A. International Travel Management
- Coordinate end-to-end domestic and international business travel.
- Arrange and manage:
- International and domestic flights
- Hotels and accommodation
- Rail travel
- Airport transfers
- Rental cars
- Local transportation/cabs
- Prepare detailed travel itineraries and ensure all arrangements are confirmed before departure.
- Manage flight changes, cancellations, delays,
rebooking and other travel disruptions.
- Provide 24/7 escalation support for critical travel issues, where required.
- Coordinate travel for executives, senior management, expatriates, employees, consultants and visitors.
- Ensure travel arrangements comply with the company’s Travel Policy and approval matrix.
B. Visa & Immigration Coordination
- Coordinate visa applications for international business travel.
- Support employees with:
- Visa requirements
- Invitation letters
- Appointment scheduling
- Supporting documentation
- Visa application forms
- Passport requirements
- Work permits/business visas where applicable
- Coordinate with embassies, consulates, visa application centres and external immigration/visa agencies.
- Maintain a database of employee visa status, validity and expiry dates.
- Proactively alert employees and management regarding upcoming visa/passport expiries.
- Maintain accurate records of visa ap
📌 International Travel (Bahadurguda)
🏢 Xander Talent
📍 Bahadurguda
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