JOB DESCRIPTION - COMPANY SECRETARY

Department: Secretarial & Compliance
Reporting To: Managing Director / CFO / Board of Directors
Location: Mumbai

About the Role

We are looking for a qualified and experienced Company Secretary to lead corporate governance, regulatory compliance, shareholder management and board administration functions while ensuring adherence to the Companies Act, 2013, SEBI Regulations, Listing Regulations and Secretarial Standards.

Key ResponsibilitiesBoard, Committee & Shareholder Management

· Plan and manage Board, Committee, AGM and EGM meetings.

· Prepare notices, agendas, board papers, resolutions and minutes.

· Track implementation of Board decisions and action items.

· Ensure timely statutory filings related to meetings and approvals.

Corporate & Secretarial Compliance

· Ensure compliance with Companies Act, 2013 and applicable rules.

· Maintain statutory registers, records and corporate documentation.

· File statutory forms, returns and disclosures.

· Coordinate secretarial audits and closure of observations.

SEBI, Listing & Stock Exchange Compliance

· Manage SEBI and LODR compliance requirements.

· Handle periodic and event-based stock exchange filings.

· Monitor insider trading, corporate governance and related party transaction compliance.

· Liaise with stock exchanges, depositories and regulators.

Shareholding & Investor Relations

· Coordinate with RTA for shareholder services and corporate actions.

· Monitor shareholding patterns and beneficial ownership disclosures.





· Address investor grievances and ensure timely resolution.

Director & KMP Compliance

· Manage disclosures and filings relating to Directors and KMPs.

· Monitor appointments, resignations and statutory compliance requirements.

Compliance Reporting & Governance

· Maintain compliance calendars and trackers.

· Prepare compliance dashboards for Management and Board.

· Highlight compliance risks and regulatory updates.

Qualifications & Experience

- Qualified Company Secretary (ACS/FCS) from ICSI.
- 5-10 years of relevant experience in secretarial and compliance functions.
- Experience in listed company environment preferred.

Key Skills

Corporate Governance, Companies Act 2013, SEBI & LODR Compliance, Stock Exchange Filings, Secretarial Standards, Board Administration, Investor Relations, RTA Coordination, Drafting and Stakeholder Management.

Success Measures

Timely statutory filings, effective Board management, zero material compliance lapses, proactive governance support and timely resolution of shareholder matters.

Pay: ₹1,800,000.00 - ₹2,200,000.00 per year

Perks:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Application Question(s):

- Do you have minimum of 4 years of experience in a Limited company?
- What is your Current CTC?
- What is your expected CTC?
- What is your Notice Period?

Education:

- Bachelor's (Preferred)

License/Certification:

- Company Secretary (Required)

Work Location: In person

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