Key Responsibilities

- Plan and execute corporate events, employee engagement programs, family gatherings, celebrations, workshops, and cultural events.
- Understand event objectives, prepare event concepts, themes, budgets, timelines, and execution plans.
- Coordinate with internal teams, vendors, event agencies, decorators, caterers, entertainers, photographers, and other service providers.
- Identify and negotiate with vendors to ensure quality, cost-effectiveness, and timely delivery.
- Prepare detailed event schedules, checklists, activity plans, and responsibility matrices.
- Manage venue selection, seating arrangements, décor, food & beverages, entertainment, logistics, branding, and technical requirements.
- Coordinate employee/family registrations and maintain participant data.
- Manage on-ground event execution and ensure smooth coordination during the event.
- Handle last-minute changes, operational issues, and emergencies during events.
- Coordinate with management and department heads to ensure successful event delivery.
- Ensure events are conducted within the approved budget and timeline.
- Develop creative ideas for employee engagement and improve the overall event experience.




- Coordinate event communication, invitations, reminders, announcements, and promotional materials.
- Collect participant feedback and prepare post-event reports, expense statements, and event performance summaries.
- Ensure proper safety, discipline, and compliance with company guidelines during events.

Qualification

- Bachelor's degree in Event Management, Hospitality, Marketing, HR, Business Administration, or a related field.
- Prior experience in corporate event management, employee engagement, hospitality, or event planning will be preferred.

Key Performance Indicators (KPIs)

- Successful execution of events within budget and timelines
- Participant satisfaction and engagement
- Vendor performance and cost optimization
- Event quality and execution standards
- Effective management of event logistics
- Number and quality of employee engagement initiatives
- Post-event feedback and improvement initiatives

Pay: ₹240,000.00 - ₹500,000.00 per year

Perks:

- Food provided
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Event Planner for Surat, Kamrej-Segva-Sevni
🏢 Gopin Developers
📍 Sevni