Job Role: Front Desk Executive

Guest Management

● Welcome, receive, and assist visitors, guests, vendors, and employees in a courteous, warm, and professional manner, ensuring a positive and lasting first impression of the organization.

● Maintain high standards of hospitality by providing prompt support, guidance, and assistance in accordance with company policies and service standards.

● Manage entry procedures for all visitors, guests, and employees, including registration, verification, and maintaining accurate records of entries and exits in the allotted registers, in accordance with organizational guidelines.

● Provide accurate and relevant information to everyone regarding office locations, departments, and organizational services.

● Address visitor queries, concerns, and basic requests politely and efficiently, escalating matters when required.

Full

2.

Floor Management

● Ensure discipline, professionalism, and proper conduct of employees on the office floor during working hours.

● Monitor and prevent unnecessary roaming, idle gatherings, and non-work-related activities.

● Ensure that employees are seated at their designated workstations and engaged in assigned tasks.

● Ensure all employees wear valid ID cards and follow organizational dress and conduct policies.

● Maintain a peaceful, organized, and productive work environment.

● Coordinate with department heads and HR in case of repeated indiscipline or policy violations.

● Address minor issues related to workplace conduct and escalate matters when required.

● Support implementation of company rules and workplace ethics on the floor.

● Assist in managing crowd control and discipline during meetings, events, and peak working hours.

Full

3.

Correspondence & Communication Management

● Receive, sort, and segregate incoming mails and documents, ensure timely sharing with concerned departments, and maintain an updated record for tracking and reference.

● Maintain accurate records and tracking sheets of all incoming and outgoing mails, documents, and communications shared with departments.





● Maintain a proper diary and dispatch register for all materials, ensuring complete documentation and traceability.

● Monitor official email IDs and ensure prompt forwarding of messages to relevant personnels.

● Take transparent and detailed messages from callers and visitors and relay them to concerned departments and authorities.

● Follow up with departments to confirm receipt and action on important communications.

● Maintain confidentiality and security of official correspondence and sensitive documents.

● Ensure systematic filing and easy retrieval of correspondence records for reference and audit purposes

Partial

4.

Gate Management

- ● Monitor and manage the movement of materials, equipment, and assets entering and exiting the premises.
- ● Maintain accurate and up-to-date records of all material inward and outward entries in the prescribed registers.
- ● Verify supporting documents such as delivery challans, invoices before allowing material movement.
- ● Maintain detailed records of personnel responsible for material handling, dispatch, and receipt.
- ● Coordinate with concerned departments, security, and stores teams to ensure proper authorization and accountability for material movement.
- ● Report any discrepancies, damages, shortages, or unauthorized movement of materials to the concerned authority immediately.

Partial

5.

Vendor Management

● Assist in identifying, shortlisting, and coordinating with vendors for office supplies, services, and operational requirements.

● Communicate with vendors regarding pricing, availability, delivery schedules, and service terms.

● Collect, verify, and share vendor quotations with concerneddepartments and management.





● Prepare and maintain comparative statements and basic analysis of vendor quotations for review and approval.

● Coordinate with internal teams, officers, and coordinators to understand requirements and communicate them effectively to vendors.

● Maintain updated records of vendor details, agreements, quotations, and contact information.

● Follow up with vendors to ensure timely delivery of materials and services.

● Ensure proper documentation and compliance with company policies in all vendor-related activities.

6.

Provide Office Assistance to Honorable Management

- To handle and coordinate with concerned departments for scheduling their meetings with the honorable management.
- To perform any other duties as delegate by the management.
- To responsibly assist management and take care of the tasks given by them with efficiency.
- Provide support in creating reports, spreadsheets and documents etc.

Partial

7.

Attendance Management

Correspondence & Communication Management

● Receive, sort, and segregate incoming mails and documents, ensure timely sharing with concerned departments, and maintain an updated record for tracking and reference.

● Maintain accurate records and tracking sheets of all incoming and outgoing mails, documents, and communications shared with departments.

● Maintain a proper diary and dispatch register for all materials, ensuring complete documentation and traceability.

● Monitor official email IDs and ensure prompt forwarding of messages to relevant personnels.

● Take clear and detailed messages from callers and visitors and relay them to concerned departments and authorities.

● Follow up with departments to confirm receipt and action on significant communications.

● Maintain confidentiality and security of official correspondence and sensitive documents.

● Ensure systematic filing and easy retrieval of correspondence records for reference and audit purposes

Connect to the HR @ : +91-XXXXXXXXXX

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹24,000.00 per month

Application Question(s):

- Do you have experience as a Front Desk Executive?

Work Location: In person

📌 Front Desk Executive (India)
🏢 SPACE Technology & Education Pvt.Ltd.
📍 India