JOB DESCRIPTIONPosition: Associate – Procurement

Location: Thane, Mumbai
Department: Procurement / Supply Chain
Experience: 1+ Years
Employment Type: Full-Time

About the Role

We are looking for a proactive, detail-oriented, and execution-focused Associate – Procurement to join our Procurement and Supply Chain team.

The role will involve managing end-to-end procurement activities, vendor coordination, sourcing, negotiations, purchase documentation, and material availability across business and warehouse operations.

The candidate will also get an opportunity to work closely with Operations, Warehouse, Finance, Admin, and other cross-functional teams and contribute to procurement requirements for new warehouse launches and expansion projects.

This is an ideal opportunity for someone looking to build strong expertise in procurement, vendor management, sourcing, cost optimization, and warehouse operations within a fast-growing logistics and warehousing environment.

Key Responsibilities1. End-to-End Procurement

- Manage the complete procurement cycle from requirement gathering to sourcing, quotation evaluation, purchase order processing, and material delivery.
- Understand business and operational requirements and identify appropriate products, services, and suppliers.
- Ensure timely availability of materials and services as per operational requirements.
- Track procurement activities and ensure timely closure of open requirements.

2. Vendor Management & Sourcing

- Identify, evaluate, onboard, and maintain relationships with vendors and suppliers.
- Source multiple vendors and obtain competitive quotations based on cost, quality, specifications, and delivery timelines.
- Prepare and manage Requests for Quotation (RFQs) and evaluate vendor proposals.
- Coordinate with vendors for commercial discussions, negotiations, order confirmations, and delivery schedules.
- Monitor vendor performance and support resolution of service or delivery-related issues.

3. Purchase Orders & Documentation

- Create and process Purchase Orders (POs), Proforma Invoices (PIs), quotations, invoices, and other procurement-related documentation.
- Ensure purchase documentation is accurate, complete, and maintained as per internal processes.
- Maintain updated procurement trackers, vendor databases, purchase records, and supporting documentation.
- Coordinate with Finance for invoice processing, payment-related requirements, and procurement documentation.

4. CAPEX & OPEX Procurement

- Handle procurement requirements across both CAPEX and OPEX categories.
- Support sourcing of infrastructure, equipment, operational supplies, services, and other business requirements.




- Ensure purchases are aligned with approved budgets and procurement policies.
- Identify opportunities for cost savings through vendor negotiations, competitive sourcing, and process improvements.

5. Warehouse Launch & Expansion Procurement

- Support procurement activities for new warehouse launches, warehouse expansion, and operational setup projects.
- Coordinate procurement of warehouse infrastructure, equipment, consumables, office requirements, and other operational materials.
- Work closely with Operations and Warehouse teams to understand launch requirements and timelines.
- Ensure required materials and services are available before operational go-live.

6. Inventory & Replenishment Support

- Assist in inventory planning, stock replenishment, and store-related activities.
- Monitor material availability and identify potential shortages or replenishment requirements.
- Coordinate with warehouse/store teams to ensure critical materials are available as per operational needs.

7. Cross-Functional Coordination

- Work closely with Operations, Warehouse, Finance, Admin, and other internal stakeholders to ensure smooth procurement execution.
- Follow up on approvals, purchase orders, deliveries, and pending requirements.
- Support timely resolution of procurement-related operational issues.

8. Process Compliance & Improvement

- Ensure procurement activities follow company policies, approval processes, and internal controls.
- Maintain accurate procurement records and ensure documentation compliance.
- Identify opportunities to improve procurement processes, reduce turnaround time, and optimize costs.
- Support development and maintenance of vendor and procurement databases.

Qualifications & Experience

- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Commerce, Procurement, or a related discipline.
- Minimum 1 year of experience in procurement, sourcing, purchasing, or supply chain operations.
- Hands-on experience with vendor management, RFQs, Purchase Orders (POs), Proforma Invoices (PIs), and procurement documentation.
- Understanding of CAPEX and OPEX procurement processes.
- Experience in warehouse, logistics, infrastructure, or operational procurement will be an added advantage.




- Proficiency in Microsoft Excel and familiarity with ERP/procurement systems.
- Strong analytical, negotiation, communication, coordination, and stakeholder management skills.
- Ability to manage multiple procurement requirements simultaneously and work within tight deadlines.

Preferred Skills

- Understanding of warehouse infrastructure and operational procurement.
- Strong vendor negotiation and relationship management skills.
- Ability to evaluate quotations and compare cost, quality, specifications, and delivery timelines.
- Strong attention to detail and documentation accuracy.
- Good knowledge of Excel, procurement trackers, and data management.
- Strong problem-solving and decision-making abilities.
- Ability to work effectively in a fast-paced, high-growth logistics environment.
- Good cross-functional coordination and communication skills.
- Commercial mindset with an understanding of cost optimization and sourcing efficiency.

Key Performance Indicators (KPIs)

- Procurement cycle time and turnaround time.
- Purchase Order processing accuracy.
- Vendor response and turnaround time.
- On-time delivery of materials and services.
- Cost savings achieved through negotiations and competitive sourcing.
- Vendor onboarding and performance management.
- Procurement compliance and documentation accuracy.
- Timely availability of materials for warehouse operations and new warehouse launches.
- Accuracy and completeness of procurement records and trackers.

Why Join Us?

- Work on real-world procurement and warehouse expansion projects across multiple locations.
- Gain exposure to end-to-end procurement, supply chain, warehousing, and logistics operations.
- Opportunity to work closely with Operations, Finance, Warehouse, and business teams.
- Build strong expertise in vendor management, sourcing, negotiations, CAPEX/OPEX procurement, and cost optimization.
- Be part of a fast-growing and collaborative logistics and warehousing environment.
- Opportunity to take ownership of procurement projects and develop solid supply chain expertise.

Ideal Candidate

We are looking for someone who is hands-on, commercially aware, organized, and comfortable working with multiple vendors and internal stakeholders. The ideal candidate should enjoy solving operational challenges, negotiating with suppliers, tracking multiple requirements, and ensuring that materials and services are available when the business needs them.

If you are looking to build a career in Procurement, Supply Chain, Vendor Management, and Warehouse Operations, this role offers strong exposure and learning opportunities.

Pay: ₹300,000.00 - ₹500,000.00 per year

Work Location: In person

📌 Associate - Procurement (India)
🏢 OPTISUPPLY CHAIN SOLUTION PRIVATE
📍 India