HR Generalist / HR Coordinator (U.S. HR Process – Night Shift)

Company: KVA Management LLC (U.S.-Based Company)
Location: Noida Office (In-Person)
Shift: Night Shift, Aligned with U.S. Business Hours
Employment Type: Full time
Reports To: India Office Leadership

About the Role

KVA Management LLC, a U.S.-based company, is looking for an experienced U.S. HR professional to manage day-to-day HR operations, compliance, and employee relations support for our U.S.-based operations. This is an in-person, night shift role based in our Noida office, aligned with U.S. business hours. Ideal for someone detail-oriented, discreet with confidential information, and comfortable managing multiple HR functions independently.

Key Responsibilities

- Maintain and update the employee handbook; ensure ongoing HR compliance with U.S. federal and state employment laws
- Coordinate and process W-4 and I-9 forms for new hires; ensure timely and accurate completion
- Maintain accurate, organized, and confidential employee records
- Coordinate 401(k) enrollment, changes, and plan administration with the provider
- Track and manage employee vacation/PTO balances and requests
- Maintain federal and state employment records in compliance with U.S. recordkeeping requirements
- Coordinate background checks for new hires and ensure compliant process handling
- Manage workplace injury reporting and workers' compensation claims coordination




- Coordinate employee benefits/insurance enrollment, changes, and vendor communication
- Respond to and manage U.S. unemployment claims
- Support employee relations matters and escalate internal HR issues above the GM level when needed
- Maintain thorough HR case documentation, follow-up records, and confidential files

Requirements

- Minimum 2+ years of hands-on U.S. HR experience (required — non-negotiable)
- Strong working knowledge of U.S. federal and state employment law, I-9/W-4 processes, and HR recordkeeping
- Experience coordinating workers' compensation, unemployment claims, and benefits administration
- Willingness and ability to work night shift, in-person, from our Noida office
- High degree of discretion and professionalism handling confidential employee information
- Strong organizational skills and ability to manage multiple ongoing cases/tasks
- Excellent written and verbal English communication skills
- Proficiency with HRIS/payroll systems (list specific software, e.g., ADP, Paylocity, Gusto)

Preferred Qualifications

- PHR/SHRM-CP certification a plus
- Prior experience supporting U.S. clients/operations from an India-based location
- Prior experience working directly with GMs/site leadership on employee relations matters

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

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