Job Description – Conference Producer

Company: Worldlink Conferences
Position: Conference Producer
Location: Mumbai
Employment Type: Full-Time
Experience: 1–2 years in conference production, events, B2B events, media, research, or a related field

About the Role

We are looking for a dynamic and commercially aware Conference Producer to develop and deliver high-quality B2B conferences across India, UAE, GCC and international markets.

The Conference Producer will be responsible for researching industry trends, identifying key topics and speakers, developing compelling conference agendas, securing senior-level speakers, and working closely with the sales and production teams to ensure successful event delivery.

This role is ideal for someone who is curious, confident in speaking with senior industry professionals, highly organised, and passionate about business events and industry networking.

Key Responsibilities1. Conference Research & Content Development

- Research industries, markets, companies, technologies and emerging trends relevant to upcoming conferences.
- Identify key challenges, opportunities and discussion points within each industry.
- Develop compelling conference themes, topics, session formats and agendas.
- Create session descriptions, speaker briefs, panel topics and discussion questions.
- Continuously update conference content based on market developments and industry feedback.
- Research competing conferences and identify opportunities to differentiate our events.

2. Speaker Acquisition & Management

- Identify and approach senior executives, government representatives, industry experts and thought leaders as potential speakers.
- Conduct telephone calls, LinkedIn outreach and email communication with prospective speakers.
- Build strong relationships with speakers and industry stakeholders.
- Secure speaker confirmations and manage the complete speaker journey from invitation to event day.
- Conduct speaker briefing calls and ensure speakers are fully prepared for their sessions.
- Coordinate presentations, biographies, photographs and other speaker requirements.

3.



Industry Networking & Market Engagement

- Build a strong network of professionals across relevant industries.
- Speak regularly with developers, government entities, contractors, consultants, technology providers, operators and end users to understand market requirements.
- Gather industry insights and use them to improve conference agendas.
- Identify potential partners, associations and industry organisations for collaboration.
- Represent the company professionally when communicating with senior executives and industry leaders.

4. Event Production & On-Site Delivery

- Work closely with the conference production team to ensure smooth execution of events.
- Prepare speaker schedules, running orders, session briefs and production requirements.
- Coordinate with speakers, moderators, panelists, AV teams and venue teams.
- Support the event team during rehearsals and live event delivery.
- Act as a key point of contact for speakers during the conference.
- Moderate or chair sessions when required.

5. Sales & Commercial Collaboration

- Work closely with the sales team to ensure the conference agenda supports commercial objectives.
- Understand sponsor and exhibitor requirements and incorporate relevant industry topics where appropriate.
- Assist the sales team by providing relevant speaker, delegate and industry insights.
- Support development of sponsor prospectuses and event marketing content.
- Identify potential sponsors, exhibitors and commercial partners through industry research and networking.

6. Post-Event Activities

- Collect feedback from speakers, delegates and sponsors.
- Review event performance and identify opportunities for improvement.




- Maintain and expand the company's speaker and industry database.
- Develop ideas and recommendations for future editions of the conference.

Key Skills & Attributes

- Excellent verbal and written communication skills.
- Strong research and analytical abilities.
- Confident communicating with senior executives and industry leaders.
- Excellent networking and relationship-building skills.
- Strong organisational and project-management abilities.
- Ability to manage multiple conferences and deadlines simultaneously.
- Commercially minded with an understanding of B2B events.
- Strong presentation and interviewing skills.
- Ability to think creatively and develop engaging conference content.
- Proactive, self-motivated and comfortable working independently.
- Willingness to travel for conferences when required.

Desired Experience

Candidates with experience in any of the following areas will be considered:

- B2B conferences and exhibitions
- Conference production
- Event management
- Business development
- Media and publishing
- Industry research
- Content production
- Professional networking events
- Corporate events

Key Performance Areas

Success in this role will be measured by:

- Quality and relevance of conference agendas.
- Number and seniority of speakers secured.
- Quality of speaker and industry relationships.
- Timely completion of conference research and production milestones.
- Speaker and delegate feedback.
- Successful on-site execution of conferences.
- Development of recent conference topics and event concepts.

What We Offer

- Chance to work on international B2B conferences across multiple industries.
- Direct interaction with senior business leaders, government representatives and industry experts.
- Exposure to markets across India, UAE, GCC and other international regions.
- Opportunity to take ownership of conferences from concept through execution.
- A fast-paced, entrepreneurial working environment.
- Career growth within a growing international conference business.

Pay: ₹50,000.00 - ₹80,000.00 per month

Work Location: In person

📌 Conference Producer (Mumbai)
🏢 WorldLink Conferences
📍 Mumbai