Position: Executive Assistant to MD/CEO
Department: Management / Administration
Location: Jalandhar
Reporting To: Managing Director / CEO
Experience: 2–5 Years
Employment Type: Full time

Job Summary

We are looking for a smart, well-organized and responsible Executive Assistant to the MD/CEO who can provide high-level administrative and operational support. The candidate will be responsible for managing the MD/CEO’s schedule, coordinating meetings, following up on important tasks, maintaining confidentiality and ensuring smooth communication between management and different departments.

Key Responsibilities

1. Calendar & Schedule Management

- Manage the MD/CEO’s daily calendar, meetings and appointments.
- Schedule and coordinate internal and external meetings.
- Ensure timely reminders and preparation for important meetings.
- Manage travel plans, appointments and other official engagements when required.

2. Meeting & Follow-Up

- Attend important meetings with the MD/CEO and maintain meeting notes/MOM.
- Prepare a list of action points and follow up with concerned departments.
- Track pending tasks and provide regular updates to the MD/CEO.
- Ensure deadlines and commitments are followed.

3. Communication & Coordination

- Act as a communication link between the MD/CEO and internal departments.
- Coordinate with HR, Accounts, Sales, Operations, Stock and other teams.
- Handle emails, calls and official communication on behalf of the MD/CEO when required.
- Maintain professional communication with clients, vendors and business associates.

4. MIS & Reporting

- Prepare daily/weekly/monthly reports as required by management.
- Collect and organize data from different departments.




- Maintain records of important documents, reports and management information.
- Assist the MD/CEO in reviewing departmental performance and pending matters.

5. Administrative Support

- Prepare presentations, documents, letters and other official material.
- Maintain confidential files and significant company information.
- Coordinate with vendors, service providers and external parties when required.
- Assist in organizing meetings, events and business visits.

6. Task & Project Management

- Monitor important assignments given by the MD/CEO.
- Coordinate with relevant employees to ensure timely completion.
- Maintain a task tracker and highlight delays or important issues to management.
- Assist in implementing management decisions across departments.

Preferred Qualifications

- Graduate in BBA, B.Com, MBA, Business Administration or a related field.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Executive or Office Manager.
- Experience in retail, jewellery, luxury, corporate or family-owned business will be an advantage.

Personal Attributes

- Mature and responsible
- Trustworthy and discreet
- Presentable and professional
- Proactive rather than waiting for instructions
- Quick learner
- Strong follow-up personality
- Flexible with working hours when required
- Comfortable working directly with senior management





Basic Skills & Personal Attributes

- Trustworthiness, Loyalty & Honesty – Essential: The candidate must demonstrate a high level of integrity, honesty and loyalty towards the organization and management.
- Must be able to maintain strict confidentiality regarding company information, management discussions, employee matters, financial information and business decisions.
- Should be reliable and dependable when handling sensitive or confidential responsibilities.
- Must have a strong sense of skilled ethics and responsibility.
- Should communicate facts clearly and honestly, without hiding or misrepresenting important information.
- Must respect the confidentiality of the MD/CEO and the organization at all times.
- Excellent communication and interpersonal skills.
- Strong coordination, follow-up and organizational skills.
- Good time-management and multitasking abilities.
- Professional, mature and presentable personality.
- Strong attention to detail.
- Ability to work under pressure and handle urgent tasks calmly.
- Proactive approach with the ability to anticipate requirements.
- Good knowledge of MS Excel, Word, PowerPoint and email communication.
- Positive attitude and willingness to take ownership of responsibilities.
- Ability to maintain professional boundaries while working closely with senior management.
- Long-term commitment and a genuine sense of responsibility towards the organization will be highly valued.

Call Hr for further enquiry:
+91-XXXXXXXXXX

Pay: ₹40,000.00 - ₹80,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Life insurance

Work Location: In person

📌 EA to CEO/ MD (India)
🏢 Rohins Jewellery House
📍 India