JD: Front Desk & Administration Executive

Company: GNH India Pharmaceuticals Limited
Location: Prabhadevi, Mumbai
Job Type: Full-time | Permanent
Experience: Minimim 2–4 Years
Industry: Pharmaceutical / Healthcare
Benefits : Health Insurance, Provident Fund

Job Summary

GNH India Pharmaceuticals Limited is looking for a professional, confident and well-presented Front Desk & Administration Executive to manage the front office and support day-to-day administrative operations.

The candidate will be the first point of contact for clients, visitors, candidates, staff and vendors and should be comfortable handling people, calls, emails and multiple administrative activities.

We are looking for someone who is active, confident, organized, presentable and capable of taking ownership of front-office and administrative responsibilities.

Key Responsibilities Front Desk & Visitor Management

- Greet and welcome clients, visitors, candidates and staff professionally.
- Manage incoming calls and route them to the appropriate departments.
- Handle visitor enquiries and provide appropriate assistance.
- Maintain visitor records and issue visitor passes as per company procedures.
- Ensure the reception area remains clean, organized and presentable.
- Coordinate visitor meetings with the concerned employees/departments.

Administration & Office Coordination

- Handle incoming and outgoing mail, packages, couriers and deliveries.
- Manage appointments, calendars and meeting-room bookings.
- Provide administrative support including filing, data entry, scanning, photocopying and record maintenance.
- Coordinate with HR/Admin for documentation and candidate onboarding support.




- Support internal teams with day-to-day administrative requirements.
- Maintain confidentiality while handling company and employee information.

Email & Communication

- Monitor and respond to routine emails and administrative queries.
- Ensure emails are acknowledged and forwarded to the appropriate person or department.
- Handle basic queries from visitors and employees professionally.
- Maintain effective communication with internal and external stakeholders.
- Follow up on pending administrative requirements.

Office & Facility Coordination

- Monitor office supplies, stationery and general administrative requirements.
- Assist with stationery inventory and ordering requirements.
- Coordinate with housekeeping and other support teams to maintain office standards.
- Coordinate with relevant teams regarding office maintenance and facility-related requirements.
- Assist in ensuring smooth day-to-day office operations.

Events & Organizational Activities

- Assist in organizing internal meetings, employee activities and company events.
- Coordinate logistics, hospitality and other arrangements for office activities.
- Work with different departments to ensure activities are completed smoothly.
- Take ownership of assigned administrative activities and follow them through to completion.





The original JD also specifically calls for strong organization, multitasking, time management, discretion and confidentiality.

Required Qualifications

- Graduate in any discipline; Bachelor's degree preferred.
- 2–4 years of experience in Front Desk, Reception, Administration or a similar customer-facing role. .
- Valuable email communication skills.
- Excellent verbal and written communication skills.
- English communication is required; knowledge of the local language is preferred.
- Strong organizational and multitasking abilities.
- Good time-management and coordination skills.
- Ability to maintain confidentiality and handle information responsibly.

Preferred Candidate Profile

We are looking for a candidate who is:

- Confident and presentable
- Active and energetic
- Qualified in dealing with clients and visitors
- Comfortable interacting with senior management and employees
- Strong in communication and interpersonal skills
- Proactive and responsible
- Able to manage multiple tasks simultaneously
- Good at follow-ups and coordination
- Comfortable taking ownership of administrative activities
- Polite but assertive and confident when handling people and situations

Why This Role Is Important This is not limited to a traditional reception role. The position requires the candidate to act as a central coordination point for front-office and administrative activities, supporting employees, visitors, clients, vendors and internal teams while helping ensure smooth daily office operations.

Pay: ₹10,170.42 - ₹26,887.83 per month

Work Location: In person

📌 Front Desk Executive (India)
🏢 GNH India Pharmaceuticals
📍 India