Job Title: Study Abroad Documentation Executive

Company Name: Span International Education Pvt. Ltd.

Job Location: Kochi, Kerala

Job Type: Full-Time, Permanent

Pay: ₹15,000.00 – ₹30,000.00 per month

About Us

Established in 2008, Span International Education Pvt. Ltd. is a leading Overseas Education Consultancy helping students pursue higher education across major global destinations. With established offices in Kochi, Calicut, and Thrissur, we provide end-to-end guidance to students—from course selection and application processing to visa filing and pre-departure orientation.

We are currently seeking an organized, detail-oriented, and tech-savvy Study Abroad Documentation Executive to join our team at our Kochi office.

Position Summary

The Documentation Executive manages the end-to-end document verification and application processing lifecycle for students applying to international universities. This role requires strong computer proficiency, exact attention to detail, and efficient coordination skills to process applications accurately within strict university deadlines.

Key Responsibilities

- Document Verification & Processing: Collect, verify, and organize student application files including academic transcripts, degree certificates, passports, CVs, Statements of Purpose (SOPs), Letters of Recommendation (LORs), language test scores, and financial records.
- Online Portal Operations: Submit, format, and track student applications accurately using university admission portals, cloud databases, and digital application systems.
- Country-Specific Application Filing:



Prepare and file applications for institutions across top study destinations including Germany, the UK, the USA, Canada, Australia, Austria, France, Sweden, and others.
- Compliance & Quality Audit: Review documents for completeness, consistency, and compliance with university-specific guidelines and international admission criteria.
- Student & Department Coordination: Coordinate directly with students to collect pending/updated credentials and collaborate closely with Admission Counsellors for clear file handovers.
- Tracking & Follow-up: Maintain updated digital application records in Excel/Google Sheets and follow up regularly with university admission offices regarding offer letters (conditional/unconditional) and status updates.
- Data Privacy: Maintain strict confidentiality and secure handling of sensitive student information.

Candidate RequirementsEducation

- Bachelor’s Degree in any discipline (Required).

Technical & Computer Skills (Mandatory)

- Advanced proficiency in MS Office (Excel, Word) and Google Workspace (Sheets, Docs, Drive).
- Practical experience with online university portals, web browsing, email management, and digital document tools (merging, editing, compressing PDFs).
- Fast and accurate typing and data-entry skills.

Professional Competencies





- Strong command of written and spoken English.
- Exceptional attention to detail with the ability to spot errors or omissions in complex documents.
- Excellent organizational, multi-tasking, and deadline-management skills.

Preferred Qualifications

- Experience: 1+ years in Study Abroad, Overseas Education, University Application Processing, or Visa Documentation (Preferred).
- Freshers: Candidates with exceptional computer skills, strong written English, and rapid learning ability are encouraged to apply.

Benefits & Perks

- Competitive Salary: ₹15,000 – ₹30,000 / month (commensurate with experience).
- Incentives: Performance-based monthly and quarterly incentives.
- Allowances: Internet and Mobile/Cell phone reimbursement.
- Career Growth: Performance-linked salary increments and long-term career advancement opportunities.
- Work Environment: Comprehensive training and a supportive team environment.

Work Location & Schedule

- Location: Kochi, Kerala (In-person / Office-based)
- Schedule: Day Shift

Application Screening Questions

- Are you proficient in using MS Excel, Google Sheets, and navigating online application portals?
- Do you have prior experience in Study Abroad / Overseas Education documentation or university application processing?
- How many years of total experience do you have in university application processing or document verification?
- Are you able to commute to our office in Kochi, Kerala on a daily basis?

Pay: Up to ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement

Work Location: In person

📌 Senior Documentation Executive (Kochi)
🏢 Span International Education
📍 Kochi