Job Description – Procurement Executive

Company: Jay Air System Private Limited
Job Title: Procurement Executive
Experience: 1–3 Years
Location: Surat, Gujarat
Job Type: Full-Time
Work Location: In Person

About the Company

Jay Air System Private Limited is engaged in providing HVAC solutions for commercial and industrial applications. We are looking for a proactive and detail-oriented Procurement Executive to support our procurement activities and ensure timely availability of materials at competitive prices.

Key Responsibilities

- Handle day-to-day procurement and purchase activities.
- Source materials, components, equipment, and other items as per company requirements.
- Identify and coordinate with existing and new suppliers/vendors.
- Collect and compare quotations from different vendors.
- Negotiate prices, delivery schedules, payment terms, and other commercial terms.
- Prepare Purchase Orders (POs) and follow up with vendors.
- Monitor pending orders and ensure timely delivery of materials.
- Coordinate with the Store, Accounts, Projects, Production, and other departments for material requirements.
- Verify material specifications, quantity, rates, and delivery terms before placing orders.
- Maintain vendor records, quotations, purchase orders, invoices, and other procurement documents.
- Follow up with suppliers regarding delayed, short, or incorrect deliveries.
- Support vendor development and maintain good supplier relationships.




- Assist in resolving procurement-related issues and discrepancies.
- Prepare regular purchase/procurement reports and maintain proper MIS.
- Ensure procurement activities are carried out as per company policies and approved requirements.

Required Skills

- Good knowledge of procurement and purchase processes.
- Strong vendor coordination and negotiation skills.
- Good communication and follow-up skills.
- Good knowledge of MS Excel and MS Office.
- Ability to compare quotations and analyze prices.
- Good documentation and record-keeping skills.
- Strong coordination and time-management abilities.
- Knowledge of Katalyst or similar ERP software will be preferred.
- Knowledge of HVAC/engineering materials will be an added advantage.

Eligibility

- Graduate/Diploma in Mechanical Engineering, Commerce, or a relevant field.
- 1–3 years of experience in Procurement/Purchase.
- Experience in HVAC, engineering, manufacturing, or construction industries will be preferred.

Key Competencies

- Vendor Management
- Negotiation Skills
- Procurement Planning
- Cost Comparison
- Order Follow-up
- Documentation
- MS Excel
- ERP/Software Knowledge
- Communication & Coordination

Compensation & Benefits

- PF & ESIC benefits
- Food allowance
- Birthday gift from company
- Birthday half-day leave
- Friendly work environment
- Growth chance

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Procurement Executive (India)
🏢 Jay Air Systems
📍 India