Job Summary

We are looking for a smart, proactive, well-organized, and professional Executive Assistant to the Director who can provide high-level administrative, coordination, and business support. The candidate will work closely with the Director to manage schedules, meetings, communication, follow-ups, travel, documentation, and day-to-day business activities.

The ideal candidate should be capable of anticipating requirements, maintaining confidentiality, coordinating with different departments, and ensuring timely execution of tasks assigned by the Director.

Key Responsibilities

- Manage the Director's daily calendar, appointments, meetings, and schedule.
- Coordinate and schedule internal and external meetings with clients, vendors, employees, and business partners.
- Manage emails, calls, correspondence, and communication on behalf of the Director when required.
- Prepare meeting agendas, presentations, reports, MIS, and other business documents.
- Attend meetings with the Director, prepare minutes, and maintain action points.
- Follow up with department heads and team members on tasks assigned by the Director.
- Track pending tasks, deadlines, commitments, and important business activities.
- Coordinate with Sales, Operations, Finance, HR, Purchase, Logistics, and other departments.
- Maintain confidential documents, business information, and sensitive communications.
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
- Coordinate with clients, vendors, suppliers, consultants, and other external stakeholders.
- Prepare and maintain daily/weekly status reports for the Director.
- Assist the Director in business planning, project coordination, and special assignments.
- Ensure timely communication of instructions and decisions taken by the Director.




- Conduct research and gather information required for business meetings and decision-making.
- Maintain proper filing and documentation of important records.
- Handle urgent and priority tasks assigned by the Director.
- Perform any other responsibilities assigned by the Director from time to time.

Candidate Requirements

- Bachelor's degree in Business Administration, Commerce, Management, or any relevant discipline.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong knowledge of MS Office – Excel, Word, PowerPoint, and Outlook.
- Strong organizational and time-management skills.
- Excellent follow-up and coordination abilities.
- Professional personality with good interpersonal skills.
- Ability to handle confidential and sensitive information with discretion.
- Ability to multitask and work under pressure.
- Robust attention to detail.
- Willingness to travel with the Director, if required.

Key Skills

- Executive & Calendar Management
- Business Coordination
- Meeting & Travel Management
- Task & Follow-up Management
- MS Excel & PowerPoint
- Report & Presentation Preparation
- Client & Stakeholder Coordination
- Communication Skills
- Confidentiality & Discretion
- Time Management
- Problem Solving
- Multitasking

Key Performance Indicators (KPIs)

- Effective management of the Director's schedule.
- Timely completion and follow-up of assigned tasks.
- Accuracy and quality of reports and presentations.
- Timely coordination of meetings and travel.
- Effective follow-up with departments and stakeholders.
- Proper handling of confidential information.
- Timely communication and execution of management decisions.
- Overall efficiency of executive and administrative support.

Skills: confidentiality,administrative,management,communication,documentation,travel

📌 Executive assistant to Chairman (Noida)
🏢 Neuraleap Group
📍 Noida