Job Summary

The Senior Officer - Finance Operations will report to the Manager Finance at the National Office and will work in close coordination with the Finance, HR, and Operations teams in Delhi. You will directly supervise the State Program Associate - Finance Operations in Andhra Pradesh, providing day-to-day guidance, reviewing their work, and building their capability.

This role has been created to strengthen EAIIs financial leadership in Andhra Pradesh as the state is expanding its program operations. This position will be responsible not only for ensuring financial accuracy and statutory compliance, but for actively supervising and improving the quality of financial operations managed by the Andhra Pradesh State Program Associate - Finance Operations.

Responsibilities

Finance

- Review, oversee and take overall accountability for all finance and accounts-related tasks executed by the State Program Associate - Finance Operations, ensuring adherence to EAIIs financial policies and procedures;
- Lead the preparation of state budgets and monthly forecasts for all Andhra Pradesh programs in coordination with the State Program Manager and National Office Finance team;
- Review and approve the monthly variance analysis report (budget vs. actuals) prepared by the State Program Associate for all activities across each programme; ensure variances are explained, escalated where material, and corrective actions are initiated promptly;
- Review and approve the monthly expense report, petty cash accounts, and all payment vouchers prepared by the State Program Associate before submission to the National Office; ensure all invoices and reimbursement vouchers are verified and properly supported;
- Ensure complete, accurate, and timely TDS deduction and deposit on all vendor, consultant, and service-related payments from Andhra Pradesh; oversee GSTR-3B disclosures and GST Reverse Charge Mechanism (RCM) accounting for all applicable transactions; coordinate with the National Office Finance team for statutory return filings;
- Conduct a first-level review of Tally entries posted by the State Program Associate; verify correctness of accounting heads, cost centre allocations (programme-wise), and supporting documentation before monthly book closure;
- Ensure monthly book closure for Andhra Pradesh is completed within the deadline set by the National Office Finance team, and that all audit documentation is uploaded to the shared repository before submission;




- Lead the preparation, review, and submission of the Andhra Pradesh monthly MIS report to the National Office Finance team, covering programme-wise expense actuals vs. budget, statutory compliance status, documentation completeness, and vendor advance ageing;
- Manage vendor advance oversight - ensure all advances are settled within the prescribed period; escalate unresolved advances to the State Program Manager and National Office in a timely manner;
- Verify travel bills, advance settlements, and expense reports submitted by programme and field staff; ensure compliance with EAIIs travel and reimbursement policy before processing;
- Actively support the National Office Finance team in the smooth and timely completion of internal audit, statutory audit, and funder audit for Andhra Pradesh operations; coordinate document production and respond to auditor queries;
- Coordinate with and provide guidance to Regional Coordinators and field staff on financial compliance requirements, documentation standards, and expense submission processes;

Operations

- Oversee and guide the State Program Associate in managing office operations, including vendor and contractor database maintenance, office supplies tracking, and Fixed Assets register maintenance and tagging;
- Review and approve consultant contracts and ensure compliance with EAIIs procurement and contracting policies; support state team in hiring of consultants including due diligence on vendor/consultant credentials;
- Oversee travel desk management for the Andhra Pradesh office; ensure travel bookings, advances, and settlements are processed in compliance with organisational policy;
- Ensure attendance, leave, and timesheet records for team members, consultants, and field staff are maintained accurately and submitted to the HR team at the Delhi Office on time;
- Ensure all operational and administrative compliances are adhered to at the office and field level as per EAIIs organisational policies;
- Review and support preparation of finance and administration-related donor reports, memos,



and correspondence as required by the State Program Manager and National Office;
- Provide operations orientation on processes and policies to short-term consultants and field staff as required;
- Support state team on procurement, ensuring quality products and services are delivered by vendors within agreed timelines and within budget;
- Manage and guide the State Program Associate and Office Assistant in their day-to-day operational responsibilities;

Programme Support

- Support the SPM in reviewing and tracking the supply chain mechanism for IFA supplements and NDD drugs at the state level;
- Provide financial and logistical support to the state team in organising state and district-level events, training sessions, and programme review meetings;
- Perform all duties as assigned from time to time by the State Program Manager and National Office; coordinate with colleagues and support programme staff across functions as required.

Essential

- Minimum 5 years of relevant experience in finance, accounts, and operations
- Masters degree in Commerce, Accounts, Finance, (M.Com / MBA Finance); CA (Chartered Accountant) qualification preferred but not essential;
- Demonstrated working knowledge of Indian statutory compliance - TDS (Sections 194C, 194J, 194I, and related) and GST (including Reverse Charge Mechanism) - with ability to apply these independently and accurately;
- Hands-on proficiency in Tally ERP - including journal entries, expense booking, cost centre allocation, ledger management, and report generation;
- Experience in reviewing and supervising the financial work of a junior team member, including quality checking of accounts, compliance, and documentation;
- Experience in budget preparation, monthly variance analysis, and financial reporting against programme budgets;
- Experience in managing month-end book closure processes, including ensuring documentation completeness and submission within deadlines;
- Robust attention to detail and accuracy in financial work;
- Good communication skills in Telugu, Hindi and English (spoken and written) - Hindi is essential for effective coordination with state government counterparts, local vendors, and field staff;

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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