Job Description Executive Assistant (EA)

Position: Executive Assistant (EA)
Grade: O3
Location: Kanpur
Experience: 3-6 Years
Qualification: Bachelor's Degree in Business Administration, Management, Commerce, or related discipline

Industry: Defence & Aerospace

Role Summary

The Executive Assistant will provide high-level administrative and strategic support to senior leadership by managing schedules, communications, meetings, reports, and cross-functional coordination. The role requires exceptional organizational skills, confidentiality, stakeholder management, and the ability to operate in a fast-paced Defence & Aerospace environment.

Key Responsibilities

- Manage the calendar, appointments, travel plans, and meeting schedules of senior leadership.
- Coordinate internal and external meetings, prepare agendas, minutes of meetings (MoM), and track action items.
- Draft professional emails, presentations, reports, business correspondence, and executive summaries.
- Act as a liaison between leadership and internal/external stakeholders.
- Follow up with various departments to ensure timely completion of deliverables and projects.
- Prepare MIS reports, dashboards, and management reviews.
- Handle confidential business information with utmost discretion.
- Support leadership in strategic initiatives, business reviews, and operational planning.
- Coordinate visits,



events, customer meetings, and leadership engagements.
- Maintain records, documents, contracts, and project-related information systematically.

Required Skills

- Excellent verbal and written communication skills.
- Robust proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
- Ability to create business presentations, reports, and executive dashboards.
- Strong organizational, multitasking, and time-management skills.
- Experience in stakeholder management and cross-functional coordination.
- High level of professionalism, confidentiality, and attention to detail.
- Ability to work independently in a dynamic environment.

Preferred Experience

- Experience supporting CXO, CEO, Director, VP, or Business Head levels.
- Exposure to Defence, Aerospace, Manufacturing, Engineering, or Technology organizations.
- Familiarity with project tracking, business planning, and management reporting.

Ideal Candidate Profile

A proactive and highly organized professional with 3-6 years of Executive Assistant experience, capable of managing executive priorities, coordinating across teams, preparing high-quality reports and presentations, and providing seamless administrative support to senior leadership in a Defence & Aerospace organization.

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