Role & responsibilities

HR Coordination

- Coordinate employee queries with the HR Operations team and ensure timely resolution.
- Coordinate employee onboarding, joining formalities and pre-employment documentation.
- Coordinate with various internal and external stakeholders to facilitate issuance of ID cards, visiting cards, official phone numbers and other joining requirements.
- Coordinate HRMS updates, attendance, employee documentation and other HR processes.
- Support HR MIS, reporting and day-to-day HR operations.
- Coordinate employee engagement, recognition and workplace initiatives.

Executive Assistant to CIO

- Manage the CIOs calendar, priorities, meetings and workflows.
- Coordinate strategic, innovation and cross-functional projects, tracking deliverables and follow-ups.
- Prepare presentations, briefs, research summaries and decision-ready documents.
- Coordinate communication with internal and external stakeholders.
- Organise meetings, workshops, brainstorming sessions and innovation initiatives.
- Manage travel,



documentation and confidential information.
- Research emerging trends, technologies and strategic opportunities.

Preferred candidate profile

- Bachelors degree in Business Administration, Management, Communications, or related field.
- 5 years of proven experience as an Executive Assistant, Chief of Staff support, HR or similar strategic coordination role.
- Experience working directly with CXO-level leadership in a rapid-moving organisation.
- Exceptional communication skillswritten and verbalwith strong command over professional business communication.
- High proficiency in MS Office Suite, Google Workspace, project management tools, and documentation systems.
- Strong analytical skills, ability to structure information, and keen attention to detail.
- Ability to multitask, manage ambiguity, and work with tight deadlines.
- High level of discretion, confidentiality, and emotional intelligence.

📌 Executive Assistant To Chief Innovation Officer & HR Coordinator (Kolkata)
🏢 Ashika Group
📍 Kolkata