Office Administration
• Manage day-to-day administrative operations and office facilities.
• Maintain office records, files, registers, and document management systems.
• Manage office supplies, equipment, and administrative resources.
• Coordinate meetings, events, workshops, and other administrative activities.
Documentation & Compliance
• Maintain statutory records and documents, including PAN, 12A/12AB, 80G, CSR-1, NGO Darpan, FSSAI, and other regulatory compliances.
• Maintain registration certificates, licenses, agreements, renewals, and compliance-related documentation.
• Support audits, statutory filings, annual reporting, and compliance tracking.
• Coordinate with consultants, auditors, government departments, donors, and partner organizations for documentation and compliance matters.
Human Resource & Staff Administration
• Maintain employee, intern, volunteer, and consultant records and HR documentation.
• Support recruitment, onboarding, attendance, leave management, and personnel administration.
• Prepare appointment letters, certificates, ID cards, and other HR-related documents.
• Ensure employee records are updated and maintained confidentially.
Project & Field Coordination
• Maintain project records, beneficiary databases, and program documentation.
• Coordinate with field teams, volunteers, and project staff to ensure timely reporting and documentation.
• Support preparation of project reports, donor updates, and program-related documents.
• Assist in administrative arrangements for community programs, awareness campaigns, and other organizational activities.
Communication & Correspondence
• Manage official emails, letters, phone calls, notices,



and other organizational communications.
• Draft and prepare professional correspondence, including letters, notices, acknowledgements, and official documents.
• Coordinate communication with donors, government departments, partner organizations, vendors, volunteers, and other stakeholders.
• Maintain records of incoming and outgoing communications and ensure proper documentation.
• Follow up on important communications and administrative matters in a timely manner.
Asset & Inventory Management
• Maintain an updated register of organizational assets, equipment, furniture, and other resources.
• Monitor office stationery, food distribution materials, project supplies, and other inventory.
• Coordinate maintenance and repair of office equipment and organizational resources.
• Ensure proper utilization, safeguarding, and tracking of organizational assets.
Reporting & Record Management
• Maintain systematic physical and digital records of organizational documents.
• Ensure proper naming, filing, scanning, and backup of key documents.
• Prepare administrative reports and management updates whenever required.
• Maintain confidential organizational and employee information securely.
• Assist management in preparing documents required for meetings, audits, inspections, donor reviews, and government requirements.

- Experience

2 - 4 Years

- No. of Openings

1

- Education

Graduate

- Role

Administrative Officer

- Industry Type

Recruitment Consulting / Staffing Services

- Gender

Female

- Job Country

India

- Type of Job

Full Time

- Work Location Type

Work from Office

- Face Interview Location

Rani Park Road, Near Sangha Shikha Club, Madhyamgram, Kolkata-700129, North 24 Parganas, West Bengal.

📌 Administrative Officer - Full Time (Female Candidates Only) (Madhyamgram)
🏢 Dreamer Trust
📍 Madhyamgram