Job Summary:

We are looking for a skilled and detail-oriented DTP Operator to support the academic and administrative teams with question paper preparation, document formatting, data management, Google Sheets, data analysis, and day-to-day academic documentation. The ideal candidate should have excellent typing, MS Office, Google Workspace, formatting, data handling, and analytical skills, along with a strong eye for accuracy and confidentiality.

Key Responsibilities:

1. Question Paper & Academic Material Preparation

- Type, format, edit, and prepare question papers, worksheets, assignments, study materials, answer keys, and other academic documents.
- Format question papers according to prescribed school/subject guidelines.
- Ensure proper alignment, spacing, numbering, tables, diagrams, symbols, and page layouts.
- Make corrections and modifications based on inputs from teachers and academic coordinators.
- Maintain subject-wise and grade-wise question paper records.
- Ensure accuracy in questions, options, marks, instructions, and answer keys before finalization.
- Handle confidential examination-related documents with utmost care.
- Prepare documents for printing and digital distribution.

2. DTP & Document Formatting

- Perform high-quality DTP and typing work using MS Word and other relevant tools.
- Create and format qualified documents, notices, circulars, reports, forms, certificates, and academic resources.
- Work with tables, images, charts, headers, footers, page numbering, and templates.
- Convert documents between Word, PDF, Excel, and other required formats.
- Maintain consistency in fonts, formatting, layouts, and school templates.

3. Google Sheets & Data Management

- Create and maintain Google Sheets for academic and administrative data.
- Enter, organize, clean, and validate data accurately.
- Use formulas, filters, sorting, conditional formatting, data validation, and pivot tables.
- Maintain student/teacher/academic records as assigned.
- Consolidate data received from different departments and branches.
- Track submissions, completion status, academic activities, and other required information.
- Ensure timely updating and maintenance of databases and trackers.

4.



Data Analytics & Reporting

- Analyze academic and administrative data using Excel and Google Sheets.
- Prepare daily, weekly, monthly, and periodic reports.
- Create dashboards, charts, summaries, and MIS reports.
- Identify trends, discrepancies, missing data, and inconsistencies.
- Generate reports based on requirements from the academic and management teams.
- Present data in a clear and easy-to-understand format.
- Support management in preparing data-driven reports and presentations.

5. MS Office & Google Workspace

- Strong working knowledge of:
- MS Word
- MS Excel
- MS PowerPoint
- Google Sheets
- Google Docs
- Google Forms
- Google Drive
- Prepare presentations, spreadsheets, reports, trackers, and other documents as required.
- Manage files and folders systematically using Google Drive and other digital platforms.

6. Data Entry & Documentation

- Perform accurate and timely data entry.
- Verify data before submission or reporting.
- Maintain digital records and documentation systematically.
- Update existing databases and trackers regularly.
- Maintain proper naming conventions and folder structures.
- Assist in digitizing and organizing academic records.

7. Quality & Accuracy

- Proofread all documents before final submission.
- Check spelling, grammar, formatting, numbering, calculations, and data accuracy.
- Ensure error-free question papers and academic materials.
- Cross-check data with source documents wherever required.
- Maintain strict attention to detail, particularly for examination-related work.

8. Coordination & Support

- Coordinate with teachers, academic coordinators, principals, and administrative teams.
- Collect required information and documents from different departments.
- Follow up on pending data and submissions.




- Support the academic team during examinations and other academic activities.
- Handle urgent documentation and formatting requirements within deadlines.

Required Skills

- Excellent typing and data-entry skills.
- Strong knowledge of MS Word and MS Excel.
- Good knowledge of Google Sheets and Google Workspace.
- Knowledge of formulas, pivot tables, filters, sorting, and basic data analysis.
- Strong DTP and document-formatting skills.
- Good English communication and proofreading skills.
- Excellent attention to detail.
- Ability to work with large volumes of data and documents.
- Ability to meet strict deadlines.
- Strong organizational and file-management skills.
- Ability to maintain confidentiality of examination and school data.

Preferred Skills

- Experience in a school, educational institution, publishing house, or academic organization.
- Knowledge of advanced Excel/Google Sheets.
- Experience creating MIS reports and dashboards.
- Basic knowledge of data visualization.
- Familiarity with Canva or basic graphic-design tools.
- Knowledge of PDF editing and document-conversion tools.
- Experience in preparing examination/question-paper materials.

Educational Qualification

- Any Graduate / Diploma in Computer Applications / DTP / Office Administration or a relevant qualification.
- Candidates with certifications or practical training in DTP, MS Office, Excel, or Data Analytics will be preferred.

Key Competencies

- Accuracy & attention to detail
- Data management
- Analytical thinking
- Time management
- Multitasking
- Problem-solving
- Confidentiality
- Team coordination
- Adaptability
- Ability to work under deadlines

Key Performance Indicators (KPIs)

- Accuracy of question papers and academic documents
- Timely completion of assigned DTP and documentation work
- Accuracy and timely updating of Google Sheets/databases
- Quality of MIS reports and data analysis
- Error-free formatting and proofreading
- Timely response to academic documentation requirements
- Proper maintenance and confidentiality of academic records.

Pay: ₹18,000.00 - ₹23,000.00 per month

Benefits:

- Flexible schedule
- Leave encashment
- Provident Fund

Work Location: In person

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