Job Description – Administrator HR Executive Position

Administrator HR Executive

Employment Type

Full-Time

Working Hours

- Monday to Friday: 8:30 a.m. to 5:30 p.m.
- Alternate Saturdays: 8:30 a.m. to 5:30 p.m.

Location

Swadhaa Waldorf Learning Centre - Pashan, Pune

Role Overview

We are seeking a highly organized, proactive, and technically skilled Administrator Executive to support the day-to-day administrative operations of the school. The ideal candidate will possess strong technical proficiency, excellent interpersonal abilities, and outstanding english communication skills to effectively coordinate with staff, parents, vendors, and external stakeholders.

Key Responsibilities

Administrative Responsibilities

- Managing day-to-day administrative activities and ensuring the smooth functioning of the office.
- Space management and coordination across centres.
- Filing, documentation, and maintenance of administrative records.
- Supervision and coordination of housekeeping and security.
- Being the primary person responsible for handling the board line for internal and external communication.
- Directing information, messages, calls, and queries to the appropriate person.
- Providing clerical and administrative support to ensure effective and productive functioning of the office.
- Organising meeting venues, hospitality arrangements for guests, and other meeting-related requirements.
- Vendor management and coordination.
- Fee reconciliation and coordination related to fee records.
- Preparing and maintaining Board meeting minutes and resolutions.
- Handling admiction enquiries and coordinating the execution of Open House activities.
- Supervising and coordinating events and ensuring necessary arrangements are in place.

HR Responsibilities

- Managing the end-to-end recruitment process, from identifying staffing requirements to coordinating the selection and onboarding process.




- Sourcing and shortlisting suitable candidates through relevant recruitment channels.
- Coordinating and scheduling demo sessions, interviews, and other selection rounds.
- Liaising with the concerned teachers/ELG members and HR Manager for demo sessions and interview rounds, including coordinating feedback and next steps.
- Following up with shortlisted candidates and coordinating the final round of interviews with the HR Manager/concerned authority.
- Maintaining recruitment records, candidate information, interview feedback, and status updates.
- Assisting the HR Manager in implementing HR processes, policies, and staff-related initiatives.

Required Skills & QualificationsTechnical Skills

- Strong working knowledge of Google Workspace (Google Docs, Sheets, Forms, Slides, Drive, Gmail, Calendar, and Groups) is mandatory.
- Proficiency in MS Office applications.
- Ability to manage digital records and administrative systems efficiently.
- Strong data management and documentation skills.

Interpersonal Skills

- Excellent relationship-building and people-management abilities.
- Professional, courteous, and service-oriented approach.
- Ability to work collaboratively within a team environment.
- Strong problem-solving and organizational skills.

Communication Skills

- Excellent written and spoken English communication skills.
- Ability to draft professional emails and official correspondence.
- Strong presentation and coordination abilities.

Preferred Qualities

- High attention to detail and accuracy.
- Ability to maintain confidentiality and professionalism.
- Self-motivated, responsible, and dependable.
- Ability to manage multiple tasks and deadlines effectively.
- Prior experience in school administration or educational institutions will be an added advantage.

Educational Qualification

- Graduate in any discipline.
- Additional certifications in administration, office management, or technology will be advantageous.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Administrator - HR Executive (India)
🏢 Swadhaa Waldorf Learning Centre
📍 India