JOB DESCRIPTION – HR EXECUTIVE / HR GENERALISTPosition

HR Executive / HR Generalist

Department

Human Resources

Reporting To

HR Manager / Management

Job Purpose

To manage and execute end-to-end recruitment activities while supporting HR operations, employee engagement, training & development, PMS, HRMS administration, and general office administration. The role requires strong coordination, follow-up, communication, documentation, and employee-handling skills.

1. END-TO-END RECRUITMENT & TALENT ACQUISITION – PRIMARY RESPONSIBILITYA. Manpower Requirement & Recruitment Planning

- Coordinate with department heads and management to understand manpower requirements.
- Collect and analyse manpower requisitions and identify hiring priorities.
- Understand job requirements, qualifications, experience, skills, and competencies for each position.
- Prepare and update Job Descriptions (JDs) according to organizational requirements.
- Develop recruitment plans based on urgency, position level, and manpower requirements.
- Maintain an updated Manpower Requirement / Recruitment Tracker.

B. Job Posting & Candidate Sourcing

- Draft and post attractive job advertisements on appropriate job portals and social media platforms.
- Source candidates through Naukri, LinkedIn, Indeed, referrals, consultants, social media, databases, and other recruitment channels.
- Develop and maintain an active candidate database for current and future requirements.
- Proactively search for suitable candidates through various sourcing techniques.
- Build talent pipelines for frequently required positions.
- Coordinate with recruitment consultants and external agencies wherever required.
- Explore new and cost-effective recruitment channels to improve candidate sourcing.

C. Resume Screening & Shortlisting

- Screen resumes against the required qualifications, experience, skills,



and job specifications.
- Conduct initial telephonic/HR screening of candidates.
- Evaluate candidate suitability, communication skills, experience, salary expectations, notice period, and career interest.
- Prepare and share shortlisted candidate profiles with the concerned department/management.
- Maintain proper records of shortlisted, rejected, hold, and selected candidates.

D. Interview Coordination

- Schedule interviews between candidates and concerned department heads/management.
- Coordinate technical, managerial, HR, and final-round interviews.
- Communicate interview schedules and requirements to candidates.
- Conduct initial HR interviews and competency-based screening.
- Take interview feedback from concerned interviewers and update recruitment records.
- Ensure timely follow-up with candidates throughout the interview process.
- Maintain a structured Interview Feedback Tracker.

E. Candidate Evaluation & Selection

- Coordinate the candidate selection process with the concerned department and management.
- Discuss salary expectations and other employment-related requirements with selected candidates.
- Support salary negotiation within approved organizational guidelines.
- Verify candidate availability, notice period, and joining commitment.
- Maintain selection and approval records.

F. Offer & Pre-Joining Process

- Prepare and coordinate offer letters and appointment-related documentation.




- Communicate compensation structure, joining date, company policies, and required documents to selected candidates.
- Follow up regularly with selected candidates before joining.
- Maintain a Pre-Joining Tracker to minimize candidate dropouts.
- Handle candidate queries related to the offer and joining process.

G. Background Verification & Documentation

- Coordinate background verification, reference checks, and credential verification wherever applicable.
- Verify educational, employment, and other required documents.
- Maintain proper recruitment documentation and records.
- Ensure all required documents are received before or during joining.

H. Joining & Onboarding

- Coordinate the complete joining process for current employees.
- Collect and verify joining documents.
- Coordinate with concerned departments for workstation, access card, email ID, system access, and other joining requirements.
- Conduct HR induction and explain company policies, rules, procedures, attendance, leave, and other HR practices.
- Ensure timely completion of joining formalities.
- Coordinate with the concerned reporting manager for smooth onboarding.
- Maintain employee personal files and joining records.

I. Recruitment MIS & Analytics

- Maintain daily/weekly/monthly recruitment MIS.
- Track:
- Manpower requirements
- Open positions
- Number of candidates sourced
- Resumes screened
- Candidates shortlisted
- Interviews conducted
- Candidates selected
- Offers released
- Offers accepted
- Candidates joined
- Candidate dropouts
- Time-to-fill
- Source of hiring
- Analyse recruitment sources and hiring effectiveness.
- Provide regular recruitment status reports to management.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 HR Executive (India)
🏢 Stainox Alloys
📍 India