Job Description

Position: HR Executive – Engineer Recruitment & Workforce Coordination

Department: Human Resources
Location: CBD Belapur
Work Coverage: PAN India
Reporting To: DGM

Job Purpose

The HR Executive will be responsible for end-to-end coordination of engineers deployed across PAN India. The role will involve engineer recruitment, joining formalities, attendance and deployment monitoring, inspection/site coordination, employee records, exit formalities and final settlement support.

Key Responsibilities

1. PAN India Engineer Recruitment

- Handle end-to-end recruitment of engineers for PAN India locations.
- Understand manpower requirements from different projects/sites and initiate recruitment accordingly.
- Source candidates through job portals, recruitment channels, references and other available sources.
- Screen candidates based on qualification, experience, technical requirements and location.
- Coordinate interviews with the concerned technical/management team.
- Follow up with selected candidates until joining.
- Maintain recruitment tracker and provide regular recruitment status reports.

2. Engineer Joining & Onboarding

- Complete end-to-end joining formalities of engineers.
- Collect and verify required joining documents such as:
- Aadhaar / PAN
- Educational certificates
- Experience documents
- Bank details
- Photographs
- Address proof
- Other company-required documents
- Prepare and maintain employee personal files and digital records.
- Coordinate appointment letters, joining forms and other HR documentation.
- Ensure new engineers are properly briefed regarding company policies, attendance, reporting and site requirements.

3. PAN India Attendance & Deployment Monitoring

- Monitor daily attendance of engineers deployed at different locations across India.
- Maintain location-wise and employee-wise attendance records.
- Track engineer deployment, transfer, leave and absence.
- Follow up with engineers and reporting managers for attendance discrepancies.
- Prepare daily/weekly/monthly attendance MIS.
- Identify unauthorized absence, late reporting and attendance irregularities and escalate the same to the concerned authority.

4.



Site / Inspection Attendance Monitoring

- Maintain the schedule of inspections/site visits assigned to engineers.
- Monitor whether engineers are reaching the assigned inspection/site location on time.
- Coordinate with engineers regarding reporting time and site requirements.
- Take regular attendance/status confirmation from engineers during inspections wherever required.
- Maintain inspection deployment and reporting records.
- Immediately escalate cases of delayed reporting, non-reporting or absence from assigned inspection.

5. Engineer Coordination

- Act as the primary HR coordination point for engineers deployed across PAN India.
- Maintain regular communication with engineers regarding attendance, deployment, leave and HR-related matters.
- Coordinate with project/site teams regarding manpower availability.
- Resolve routine HR and documentation-related queries of engineers.
- Maintain updated employee contact and deployment details.

6. Leave & Absence Management

- Receive and record leave requests from engineers.
- Maintain leave and attendance records.
- Coordinate leave approvals with reporting managers.
- Monitor prolonged absence and unauthorized leave.
- Update the HR tracker regularly.

7. Employee Exit & Full & Final Settlement

- Handle engineer exit formalities from resignation to relieving.
- Collect resignation and coordinate notice-period requirements.
- Prepare exit checklist and ensure completion of clearance formalities.
- Coordinate with relevant departments for company assets, documents and dues.
- Prepare inputs for Full & Final Settlement.
- Coordinate salary, leave balance, deductions, notice-period recovery and other settlement-related information.
- Ensure relieving/experience documentation is completed as per company process.

8. HR MIS & Documentation





- Maintain updated employee database and HR records.
- Prepare regular MIS related to:
- Recruitment
- Joining
- Headcount
- Attendance
- Leave
- Engineer deployment
- Inspection reporting
- Exit
- Full & Final Settlement
- Maintain trackers and ensure data accuracy.
- Prepare reports for management review.

Candidate Profile

- Graduate in any discipline; MBA/PGDM in HR will be an advantage.
- 2–4 years of experience in HR operations/recruitment.
- Experience in field workforce / engineer recruitment / site manpower coordination will be preferred.
- Positive knowledge of recruitment and employee lifecycle processes.
- Strong follow-up and coordination skills.
- Comfortable coordinating with employees across different locations in India.
- Good knowledge of MS Excel and HR MIS.
- Good communication skills in English and Hindi.
- Ability to manage multiple requirements and follow up with employees continuously.
- Willingness to coordinate beyond normal office hours when required for PAN India site/inspection activities.

Key Skills

- PAN India Recruitment
- Engineer Hiring
- Employee Coordination
- Attendance Management
- Site/Inspection Monitoring
- HR Operations
- Joining & Onboarding
- Exit Formalities
- Full & Final Settlement
- HR MIS
- MS Excel
- Strong Follow-up
- Communication Skills
- Multitasking

Key Performance Indicators (KPIs)

- Recruitment closure within required timelines.
- Timely completion of engineer joining formalities.
- Accuracy of attendance and deployment records.
- Timely monitoring and reporting of inspection attendance.
- Reduction in attendance/reporting discrepancies.
- Timely completion of exit formalities and F&F; inputs.
- Accuracy and timely submission of HR MIS.
- Employee coordination and response time.

Salary: Rs. 20000/- to 35000/-
Experience: 2–4 Years
Employment Type: Full Time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Ability to commute/relocate:

- CBD Belapur, Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Education:

- Bachelor's (Preferred)

Work Location: In person

📌 HR Executive (India)
🏢 STEM INTEC
📍 India