JOB DESCRIPTION

Department: Tender / Sales Support
Experience: 2–5 Years

About the Role

We are looking for a detail-oriented Tender Executive to manage end-to-end tendering activities, including tender identification, document preparation, technical and commercial coordination, online bid submission, compliance documentation and post-bid follow-up.

The candidate will work closely with the Sales, Technical, Finance, Operations, and Management teams to ensure timely and accurate submission of tenders.

Key Responsibilities

1. Tender Identification

- Search and identify relevant tenders from government and private organizations.
- Monitor tender portals and procurement platforms regularly.
- Review tender scope, eligibility criteria, technical specifications and submission requirements.
- Prepare and maintain a tender prospect tracker.
- Coordinate internally to assess tender participation.

2. Tender Documentation

- Prepare complete tender documentation as per requirements.
- Collect and compile technical, commercial and statutory documents.
- Prepare checklists for every tender submission.
- Ensure all required forms, declarations, certificates, and annexures are completed.

3. Technical Bid Preparation

- Coordinate with the Technical/Engineering team for technical documents.
- Prepare technical compliance statements.
- Map company products and solutions against tender specifications.
- Compile datasheets, catalogues,



drawings, test certificates and technical documents.

4. Commercial Bid Coordination

- Coordinate with Sales and Purchase teams for pricing and commercial information.
- Prepare commercial bid documents and BOQ-related information.

6. Post-Tender Activities

- Track tender opening and evaluation status.
- Monitor technical and commercial results.
- Coordinate responses to tender queries and clarifications.

7. Tender Compliance

- Maintain tender eligibility and compliance checklists.
- Verify company registrations, certificates, authorizations and statutory documents.
- Track validity and expiry of important documents.
- Coordinate with Finance/Management for bank guarantees, EMD, and other financial requirements.

Required Skills

- Strong knowledge of tendering and bidding processes.
- Excellent documentation and coordination skills.
- Good understanding of technical specifications and compliance requirements.
- Strong MS Excel and MS Word skills.
- Good email and business communication skills.
- Ability to read and interpret tender/RFP documents.

Educational Qualification

Preferred:

- B.Tech / B.E. in Electrical, Electronics, Electrical & Electronics or related engineering discipline.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Tender Executive (India)
🏢 Meteoxperts Solutions
📍 India