Executive Assistant to Director

Job Description

We are looking for a well-Organized, Proactive, and Responsible Executive Assistant to Support the Director in day-to-day administrative and business activities. The candidate will assist with scheduling, communication, documentation, coordination, follow-ups, and other tasks assigned by the Director.

The ideal candidate should have good communication skills, be comfortable handling confidential information, and have the ability to manage multiple responsibilities efficiently.

Key Responsibilities

- Manage the Director’s calendar, appointments, and meetings.
- Schedule and coordinate meetings with clients, employees, and business associates.
- Handle emails, calls, correspondence, and other communication on behalf of the Director.
- Prepare reports, presentations, letters, and other business documents.
- Maintain confidential company and business information.
- Follow up on assigned tasks and ensure timely completion.
- Coordinate with different departments and provide administrative support.
- Maintain records, files, and important documents.
- Assist the Director with day-to-day business and administrative activities.
- Prepare meeting notes/minutes and follow up on action points when required.
- Assist with travel arrangements, appointments, and other logistics when required.
- Perform other administrative duties assigned by the Director.

Requirements





- Bachelor’s degree in Business Administration, Management, Commerce, or B. Tech or related field.
- Good verbal and written communication skills.
- Strong organizational and time-management skills.
- Good knowledge of MS Office (Word, Excel, and PowerPoint).
- Ability to handle confidential information professionally.
- Ability to multitask and prioritize responsibilities.
- Good interpersonal and coordination skills.
- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role will be an advantage.

Training & Development

- The selected candidate Must be Willing to Attend Job-Related Training Classes/Programs as required for the position.
- The training will help the candidate develop the necessary skills for supporting the Director and handling administrative responsibilities.
- No Fees are Required from Candidates.
- The candidate is expected to attend the required training sessions and complete the training successfully.

Preferred Qualities

- Professional and presentable
- Proactive and responsible
- Well-organized and detail-oriented
- Good problem-solving skills
- Ability to work independently
- Ability to multitask
- Willingness to learn
- Good qualified communication and interpersonal skills

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

- Flexible schedule

Work Location: Hybrid remote in Kochi, Kerala

📌 Executive Assistant to Director (India)
🏢 Orbis Structurals
📍 India