Executive Assistant (EA) to Director

Location: Marine Lines, Mumbai
Salary: ₹6 LPA – ₹8.4 LPA + Travel Allowances
Working Days: Monday to Friday
Working Hours: 10:30 AM – 6:30 PM
Saturday: Work From Home

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to the Director. The ideal candidate will provide high-level administrative, coordination, and operational support to the Director, ensuring smooth management of schedules, meetings, communications, travel, and day-to-day priorities.

This role requires excellent communication skills, discretion, attention to detail, and the ability to manage multiple tasks in a fast-paced workplace.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule internal and external meetings with clients, partners, and stakeholders.
- Handle professional correspondence, emails, calls, and follow-ups on behalf of the Director.
- Prepare meeting agendas, presentations, reports, minutes, and other business documents.
- Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
- Maintain and organize confidential documents, records, and business information.
- Track important deadlines, commitments, and follow-up actions for the Director.
- Coordinate with internal teams and external stakeholders to ensure timely completion of assigned tasks.
- Assist the Director in day-to-day business and operational activities.
- Attend meetings when required and ensure action points are recorded and followed up.
- Manage travel-related expenses, bills, reimbursements, and documentation.




- Handle confidential and sensitive information with complete discretion.
- Support the Director with personal and professional coordination as required.
- Act as a communication bridge between the Director and various departments/stakeholders.
- Handle ad-hoc responsibilities and projects assigned by the Director.

Requirements

- Bachelor’s degree in any discipline.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office / Google Workspace, including Word, Excel, PowerPoint, and Outlook/Gmail.
- Ability to manage multiple priorities and work under deadlines.
- Professional appearance, etiquette, and interpersonal skills.
- Strong follow-up and coordination skills.
- High level of confidentiality, maturity, and discretion.
- Willingness to travel when required.

Preferred Skills

- Prior experience supporting a Director, Founder, CXO, or senior management.
- Strong calendar and travel management experience.
- Good knowledge of preparing presentations, reports, and business correspondence.
- Excellent stakeholder-management and relationship-building skills.
- Ability to anticipate requirements and work independently with minimal supervision.
- Strong problem-solving and multitasking abilities.

What We Offer

- Salary: ₹6 LPA – ₹8.4 LPA
- Travel Allowances as applicable
- Monday to Friday working
- Saturday Work From Home
- Opportunity to work closely with senior leadership
- Professional and growth-oriented work environment

Work Location: Marine Lines, Mumbai

Pay: ₹50,000.00 - ₹70,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Real Estate) (India)
🏢 Rosentiques
📍 India